Meetings and Events Manager

Clearwater, FL, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $43,500.00 - $72,500.00

Work Schedule

Rotating Shifts

Flexible

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee Discounts

Professional Development

Flexible Schedule

Job Description

The Company is a dynamic hospitality establishment operating 24 hours a day, 7 days a week to meet continuous operational demands. It prides itself on delivering exceptional service in a fast-paced hotel environment, accommodating a diverse clientele ranging from corporate groups to social events. This flexibility requires that employees adapt to varied shifts, with changing start and end times as well as fluctuating weekly hours. Renowned for its commitment to excellence in guest services and event management, the Company provides a robust infrastructure equipped with modern event coordination systems and a supportive team culture focused on delivering memorable experiences.

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Job Requirements

At least two to four years of experience in event management, catering sales, or banquet operations within a hotel or upscale catering environment
Proven client-facing experience managing high-profile corporate or social events
Prior leadership experience coordinating multiple departments for large-scale events
Experience in creating event proposals, contracts, and banquet event orders (BEOs)
Proficiency in reading, writing, and oral English
Willingness to work flexible schedules including varied shifts
Self-motivated with strong organizational skills
Ability to work safely and prudently in a busy environment
Mathematical and computer software aptitude
Knowledge of hospitality industry applications, CI/TY preferred
Capability to multitask and follow policies and procedures
Ability to perform under pressure and handle competing priorities
Must satisfy legal employment requirements within the jurisdiction.

Job Qualifications

Four-year college degree in hospitality management, marketing, business or related degree or equivalent experience
CI/TY experience highly preferred
Ability to oversee full event life cycle from initial consultation to post-event follow-up
Knowledge of catering and banquet operations including food and beverage service standards
Strong negotiation, contract management, and client relationship-building skills
Experience managing event budgets, pricing, and revenue forecasting
Ability to collaborate with multiple departments and vendors
Leadership and team management experience
Problem-solving and crisis management abilities
Familiarity with event management software and CRM systems
Attention to detail to align events with client expectations and brand standards
Effective verbal and written communication skills.

Job Duties

Utilize CI/TY system for accurate blocking of events, groups, traces, and generation of BEOs
Generate Banquet Event Orders, group resumes, function room diagrams, and business correspondence
Fully manage guest room block details including rooming lists and collaboration with front office
Ensure proper billing and payment execution for groups per contract
Obtain guarantees for food and beverage functions and prepare group resumes
Provide marketing collateral to clients and respond to inquiries
Prepare and send proposals and contracts to potential clients
Obtain necessary approvals, permits, and insurance certificates for functions
Chair pre-conference and post-conference meetings and communicate group information to hotel colleagues
Entertain clients as appropriate and maintain an active trace system for assigned groups
Visit primary and secondary competition venues
Audit banquet checks for assigned groups
Contract and approve payment with vendors
Book and detail all local catering leads
Coordinate comprehensive aspects of groups, meetings, and events including catering, setup, transportation, billing, and special requests
Support team members in local meetings coordination including responding to inquiries, managing RFPs, and executing contracts
Ensure success and client satisfaction for events, facilitating repeat business.

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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