Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $90,000.00 - $115,000.00
Work Schedule
Standard Hours
Benefits
Medical
Dental
Vision
Life Insurance/AD
Disability insurance
Retirement Plan
Paid Time Off
holiday time off
Associate Shopping Program
Health and wellness programs
Discount Marketplace
Identity Theft Protection
Pet insurance
Commuter Benefits
Employee assistance program
flexible spending accounts
Paid parental leave
Personal Leave
Job Description
ESFM is the corporate facilities management (FM) division of Compass Group USA, recognized as a Gold-level Corporate Sustaining Partner of the International Facility Management Association (IFMA) and a Platinum Corporate Member of the Association of Energy Engineers (AEE). ESFM operates with a self-performance model, delivering 80 percent of all FM services internally, which includes Facilities Maintenance & Engineering, ESG Programming, Laboratory Support Services, Janitorial & Industrial Cleaning, Landscaping & Grounds Management, Workplace Solutions, and Managed Services. This approach fosters a consistent hospitality experience for clients, leading to higher employee engagement and productivity. ESFM’s clientele spans leading names in life sciences,... Show More
Job Requirements
- Bachelor's degree in Event Management, Hospitality, Communications, or related field
- Minimum 5 years of corporate event planning experience
- Experience in pharmaceutical, biotech, or scientific research settings preferred
- Strong time management and organizational skills
- Ability to manage multiple events simultaneously
- Experience with budget management and vendor negotiations
- Knowledge of event technologies and hybrid event platforms
- Excellent communication and leadership skills
- Ability to adapt to changing priorities
- Familiarity with R&D or scientific organization culture is a plus
- Certification in Meeting & Event Planning (CMP or equivalent) is a plus
- Knowledge of front-of-house operations and workplace hospitality standards is a plus
Job Qualifications
- Bachelor's Degree in Event Management, Hospitality, Communications, or related fields
- 5+ years of experience in corporate event planning, preferably in a pharmaceutical, biotech, or scientific research setting
- Demonstrated expertise in time management and organizational skills, with a proven ability to plan, coordinate, and execute multiple events simultaneously in fast-paced environments
- Proven ability to navigate change effectively, with knowledge of tools and techniques for adapting to evolving environments and shifting priorities
- Experience managing small to mid-size event budgets, with foundational knowledge of contractual terms and proven vendor negotiation skills
- Proficiency in event technologies and hybrid delivery platforms
Job Duties
- Manage and mentor an event coordinator and concierge, providing direction, support, and performance oversight to ensure seamless execution across all events and front of house hospitality operations
- Lead the end-to-end planning and execution of internal and external events by managing all logistics such as venue setup, vendor coordination, material coordination, transportation, travel, catering, AV/tech support, and hybrid/virtual delivery
- Serve as the event project manager by developing timelines, facilitating planning meetings, and collaborating with cross-functional partners to drive deliverables and ensure consistent stakeholder communication
- Design and deliver impactful event experiences tailored to diverse audiences, ensuring alignment with business objectives and enhancing engagement with internal and external stakeholders
- Collaborate with external and external stakeholders to deliver high-impact scientific events, supporting speaker coordination, agenda development, and content curation tailored to specialized audiences
- Manage event budgets, contracts, and reporting in alignment with AstraZeneca's procurement standards
- Partner with the AV provider to coordinate and deliver all audiovisual support required for site-wide operations and events, ensuring seamless technical execution and alignment with program needs
- Oversee front-of-house concierge operations, ensuring a professional, welcoming, and service-oriented experience for all visitors and employees
- Engage with senior leadership and cross-functional teams to align on event strategy, objectives, and program goals, providing recommendations that optimize impact while maintaining cost efficiency
- Collaborate with the Communications team to develop and distribute event-related communications, ensuring timely and accurate information is shared with relevant audiences
- Analyze post-event feedback and metrics to refine future events and enhance attendee experience
- Stay current on event technology trends and best practices, especially in hybrid and scientific event formats
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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