Meetings & Events Coordinator, Full-Time

Costa Mesa, CA, USA|Onsite

Job Overview

Employment Type

Hourly

Full-time

Compensation

Type:

Hourly

Rate:

Range $22.00 - $31.00

Work Schedule

Standard Hours

Benefits

Medical insurance

Dental Insurance

Vision Insurance

401(k) retirement plan with company matching

Health savings account

Flexible spending account

Paid Time Off

short-term disability insurance

long-term disability insurance

hotel discounts

Job Description

Montage International is a renowned luxury hospitality company known for its exceptional hotels and resorts designed to deliver extraordinary experiences to guests worldwide. The company has cultivated a unique culture rooted in passion, creativity, and excellence, encouraging its employees to bring their authentic selves to work and do what they love every day. Montage International is committed to diversity, inclusion, and accessibility, welcoming applicants with disabilities and providing reasonable accommodations as needed throughout the hiring process. This commitment ensures that employees feel supported and empowered to contribute meaningfully to the company’s vision.

The Meetings & Events Coordinator role at Montage ... Show More

Job Requirements

Graduate from high school or equivalent
Previous experience as a Sales Coordinator in a luxury or upscale hotel preferred
Intermediate skills with Microsoft Office Suite
Proficient in verbal and written English communication
Ability to operate and control office machines and software systems
Ability to compile, gather, collate, and classify information effectively
Strong telephone skills and professional etiquette
Knowledge of hotel food and beverage operations preferred

Job Qualifications

High School Diploma or equivalent is required
Bachelor’s Degree preferred
Strong customer service skills
Intermediate skills with Microsoft Office products including Word, Excel, PowerPoint, and Outlook
Experience with Opera and Delphi Amadeus preferred
Excellent verbal and written communication skills
Knowledge of hotel food and beverage operations preferred
Previous experience as a Sales Coordinator in a luxury or upscale hotel preferred

Job Duties

Manage and update Banquet Event Order Book with daily revisions and distributions from Meetings & Events Managers
Attend daily Banquet Event Order Meeting and confirm accuracy of Banquet Event Order Book with Event Management System
Support Meetings & Events Managers by assisting with Banquet Event Order Updates, Resume Edits, and Bill Review
Organize and set up Pre-Conference meetings for large programs, as directed by Meetings & Events Managers
Perform Daily revenue audits to ensure Banquet Event Revenue is properly captured and reported
Provide daily, weekly, and monthly resort-wide updates from the Meetings & Events Department, including Banquet Event Order distribution, Daily Event distribution, Private Dining Outlet reports, Resume distribution, 10-Day Event Distribution, staffing reporting and Deposit tracking
Assist in departmental auditing by building and running reports in Delphi Amadeus
Act as a liaison between Sales Department and Meetings & Events Department, compiling Sales Turnover Notes into files
Manage external vendor communication, including placing rental orders, overseeing rental load-in and load-out, and invoice processing for vendors
Assist in ensuring accurate forecasting and staffing by running daily, weekly, monthly, quarterly, and annual reports
Provide enthusiastic lateral assistance to operating departments as requested
Develop and revise Standard Operating Procedures for internal processes
Design and print dinner menus, wedding tasting menus, name cards, and other printed collateral
Collaborate with People Department to plan in-house meetings and events
Review meeting and event space availability for all in-house meeting requests
Facilitate Amenity Deliveries for VIP guests in collaboration with the in-room dining department
Provide office support by answering phone calls, copying documents, and responding to email and phone messages

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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