Meetings and Events Coordinator

Arlington, VA, USA|Remote, Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $68,000.00 - $74,000.00

Work Schedule

Flexible

Weekend Shifts

Benefits

Health Insurance

Retirement Plan

Paid Time Off

hybrid work schedule

Professional development opportunities

Travel reimbursement

Employee wellness programs

Job Description

The Foundation for the National Institutes of Health (FNIH) is a nonprofit organization dedicated to supporting the mission of the National Institutes of Health (NIH) by forging public-private partnerships that accelerate biomedical research and improve health. Established to facilitate collaboration between government agencies, academic institutions, and the private sector, FNIH plays a crucial role in advancing innovative scientific research and public health initiatives. With headquarters in Bethesda, Maryland, the Foundation is committed to creating impactful programs and events that foster communication and collaboration among diverse stakeholders in the healthcare and research ecosystem.

The Meetings and Events Coordinator positi... Show More

Job Requirements

A college degree is preferred
At least 2 years of event planning experience or equivalent
Proficiency in Microsoft Office including Outlook, Word, Excel, PowerPoint
Ability to work occasional evenings, weekends and irregular hours
Willingness to travel both nationally and internationally
Ability to work independently and as part of a team
Strong communication skills
Proficiency or willingness to learn Cvent Event Management software
Proficiency or willingness to learn project management tools such as Microsoft Planner
Ability to multitask and manage shifting priorities

Job Qualifications

Effectively prioritize and execute tasks conforming to shifting priorities, demands and timelines
Multitask and handle multiple projects efficiently simultaneously
Show initiative and work independently with minimum supervision while contributing positively in a team setting
Analyze and solve challenges quickly and effectively
Provide exceptional customer service to internal and external clients exhibiting responsibility, initiative and professionalism
Communicate effectively both verbally and in writing
Gain proficiency in Cvent Event Management software
Gain proficiency in project management tools such as Microsoft Planner
Adapt quickly to new technology and software implementations
Willingness to work occasional weekends, evenings, irregular hours and travel as necessary
A college degree is preferred
At least 2 years of event planning experience or equivalent
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) is required

Job Duties

Coordinate logistical aspects of virtual, hybrid, and in-person meetings and events including virtual event platforms, hotel rooming lists, meeting room layouts, food and beverage, and audio/visual needs
Create and manage multiple event registration websites and related email correspondence
Communicate with speakers, attendees and vendors effectively and timely throughout the planning process
Oversee travel arrangements for meeting and event attendees ensuring excellent traveler outreach, communication, data tracking, updates, and compliance with established processes
Pay invoices and track event expenses in the corresponding event budgets
Review all meeting materials such as agendas and participant lists ensuring they are professional and reflect organizational standards
Update tasks in project management software on an ongoing basis
Assist with assigned departmental tasks such as inventory as needed

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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