Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
hybrid work schedule
Professional development opportunities
Travel opportunities
collaborative work environment
Paid holidays
Health Insurance
Retirement Plan
Job Description
About:
The hiring company is AD, a well-established organization that values coordinated and successful meetings and events to foster communication and partnership within its teams and divisions. AD operates within a corporate environment, underscoring the importance of detailed planning and efficient execution to support both internal and external functions. The company is headquartered in Wayne, Pennsylvania, and offers a hybrid work schedule that balances in-office collaboration with remote work flexibility. Its standard business hours are from 8:00 AM to 5:00 PM, and the company embraces a culture of professionalism and hospitality.
The role of Meetings & Events Coordin... Show More
The role of Meetings & Events Coordin... Show More
Job Requirements
- strong attention to detail required
- excellent written and verbal communications
- detailed and partner-oriented, a great collaborator and communicator
- highly organized with discipline to keep track of ongoing projects and goals
- creative problem-solver able to interpret multiple sources for decisions
- ability to work under tight deadlines independently
- resourceful in solving problems
- excellent interpersonal skills and positive attitude
- superior professionalism and judgment
- goal and results oriented
- self-starter with minimal supervision
- ability to develop and sustain positive relationships internally and externally
- results oriented identifying needs and proactively taking action
- follows through on commitments with integrity, excellence, and hospitality standards
Job Qualifications
- 2-3 years of relevant experience in meetings, events, and/or conferences
- associate or bachelor’s degree preferred but not required
- proficiency in Microsoft Outlook, Excel with pivot tables, Word, PowerPoint
- experience creating and editing documents in Adobe
- some experience with CVENT, Social Tables, BlackBaud, Constant Contact
- exposure to Asana, Monday.com, Basecamp
- proficient in managing budgets, tracking expenses, and maintaining files
Job Duties
- Coordinate and plan assigned meetings and events ensuring timely communication among stakeholders and teams
- develop and maintain project plans driving due dates collaboratively
- interact and communicate with vendors, exhibitors, and stakeholders throughout event planning
- coordinate support materials needed for successful meetings
- negotiate hotel and vendor contracts, coordinate logistics including food and beverage, A/V needs, and meeting room setups
- support meeting and event leads with compiling reports, coordinating materials, assisting travel bookings, securing reservations, contacting vendors for availability and pricing
- review banquet event orders both in advance and on site
- organize print materials, name badges and tent cards
- assist with meeting room and signage setup
- process invoices and payments timely
- provide on-site support during meetings and events addressing unforeseen challenges
- manage and maintain meetings and events department digital files
- coordinate shipment and inventory of event supplies
- process meeting and event requests updating calendars
- manage team inbox responding and escalating requests
- lead assigned events
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
OysterLink supports restaurant and hospitality hiring.
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