Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $90,000.00 - $115,000.00
Work Schedule
Standard Hours
Benefits
Medical
Dental
Vision
Life insurance
Disability insurance
Retirement Plan
Paid Time Off
holiday time off
Associate Shopping Program
Health and wellness programs
Discount Marketplace
Identity Theft Protection
Pet insurance
Commuter Benefits
Employee assistance program
Flexible Spending Accounts (FSAs)
Paid parental leave
Personal Leave
Job Description
ESFM Services is the corporate facilities management (FM) division of Compass Group USA, recognized as a Gold-level Corporate Sustaining Partner of the International Facility Management Association (IFMA) and a Platinum Corporate Member of the Association of Energy Engineers (AEE). ESFM prides itself in self-performing 80% of all FM services for its clients, providing a consistent hospitality experience that drives higher engagement and productivity among employees. Its extensive portfolio encompasses facilities maintenance and engineering, ESG programming, laboratory support, janitorial and industrial cleaning, landscaping and grounds management, workplace solutions, and managed services. The company serves prominent clients across various industries such as... Show More
Job Requirements
- Bachelor's degree in event management hospitality communications or related field
- Minimum 5 years of corporate event planning experience preferably in pharmaceutical biotech or scientific research setting
- Proven experience in managing event budgets and vendor contracts
- Strong organizational and time management skills
- Proficiency with event technology platforms and hybrid event delivery
- Excellent interpersonal and communication skills
- Ability to lead and mentor a small team
- Experience coordinating scientific or technical events preferred
Job Qualifications
- Bachelor's Degree in Event Management Hospitality Communications or related fields
- 5+ years of experience in corporate event planning preferably in pharmaceutical biotech or scientific research setting
- Demonstrated expertise in time management and organizational skills
- Proven ability to navigate change effectively with knowledge of adaptive tools and techniques
- Experience managing small to mid-size event budgets with foundational knowledge of contractual terms and vendor negotiation
- Proficiency in event technologies and hybrid delivery platforms
- Familiarity with R&D or scientific organizations culture and operational dynamics preferred
- Certification in Meeting and Event Planning (CMP or equivalent) a plus
- Knowledge of front-of-house operations and workplace hospitality standards a plus
- Excellent communication negotiation and problem-solving skills
- Ability to manage multiple projects simultaneously under tight deadlines
Job Duties
- Manage and mentor an event coordinator and concierge providing direction support and performance oversight
- Lead end-to-end planning and execution of internal and external events managing all logistics such as venue setup vendor coordination material coordination transportation travel catering AV/tech support and hybrid/virtual delivery
- Serve as event project manager developing timelines facilitating planning meetings and collaborating with cross-functional partners
- Design and deliver impactful event experiences tailored to diverse audiences aligning with business objectives
- Collaborate with stakeholders to deliver high-impact scientific events supporting speaker coordination agenda development and content curation
- Manage event budgets contracts and reporting in alignment with procurement standards
- Partner with AV providers to coordinate and deliver audiovisual support ensuring seamless technical execution
- Oversee front-of-house concierge operations ensuring a professional welcoming and service-oriented experience
- Engage senior leadership and cross-functional teams to align on event strategy objectives and goals
- Collaborate with Communications team to develop and distribute event communications
- Analyze post-event feedback and metrics to refine future events
- Stay current on event technology trends and best practices especially in hybrid and scientific formats
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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