Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Travel opportunities
team environment
Job Description
Our company is a well-established organization specializing in organizing and coordinating high-quality events and meetings for a diverse range of clients. We pride ourselves on providing exceptional service within the meeting, hospitality, and event planning industry. Operating on both domestic and international levels, our team is dedicated to delivering seamless, professional experiences that meet the evolving needs of our clients. Our established reputation and commitment to excellence have positioned us as a leader in the event planning sector, and we continue to innovate and grow by leveraging expertise in logistical coordination, vendor partnerships, and attendee engagement.
We are curren... Show More
We are curren... Show More
Job Requirements
- Bachelor’s Degree or equivalency in a related discipline
- minimum of three years experience in event planning or similar field
- proven experience in meeting, hospitality or service industry
- strong team attitude
- works well independently and in a team environment
- excellent interpersonal skills
- maturity
- effective negotiation and closing techniques
- excellent written and verbal communication skills
- organizational, planning and prioritization skills
- strong analytical, problem solving and judgment skills
- strong customer orientation
- commitment to company values
- experience with budgeting processes
- proficient in Microsoft Office including Word and Excel
- willingness and ability to travel domestically and internationally approximately 10-15 times per year
Job Qualifications
- Bachelor’s Degree or equivalency in a related discipline
- at least three years of experience in event planning or similar vocation
- proven experience within the meeting, hospitality or service industry
- strong interpersonal skills
- excellent written and verbal communication skills
- organizational, planning, and prioritization skills
- strong analytical, problem solving, and judgment skills
- strong customer orientation
- commitment to company values
- experience with budgeting processes
- proficient in Microsoft Office including Word and Excel
- experience with Cvent, Attendee Hub, and OnArrival strongly preferred
Job Duties
- Daily meeting and event planning, assists in the daily coordination of board meetings and workshops
- facilitates all aspects of program details such as arranging off-site venues, researching future meeting sites and working with hotel properties from the contract stage through fruition of program, the coordination of attendee registration, program materials and the execution of the program
- stay abreast of travel industry and government regulations
- work with authorities, governments, airlines to ensure legal and reasonable compliance
- securing, reviewing, writing, negotiating contracts
- sending RFPs and drafting proposals for future site options
- site inspections
- work with hotels on attrition and billing issues
- building and maintaining relationships with hotels, airlines, restaurants, DMCs and travel vendors
- creating function sheets, schedules for board books, finalizing billing
- review of room blocks and notifying appropriate colleagues of current counts or attrition possibilities
- perform other related duties incidental to the work described herein
- creation and review of registration builds ensuring accuracy and timely reviews
- review and test registrations created by other parties for accuracy and completeness
- manage requests for access to registrations
- assist in reporting for all applicable internal and external parties
- review and assist with application builds
- performs other duties logically inherent to the position
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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