Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $51,900.00 - $71,100.00
Work Schedule
Flexible
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee assistance program
Professional Development
flexible schedule
Job Description
Baird is a leading financial services firm known for its commitment to client service, innovation, and a collaborative work environment. Located at Baird Tower on the 29th floor, the company takes pride in providing exceptional experiences not only in finance but also through meticulously planned corporate events and meetings. The firm emphasizes diversity and inclusive employment practices, ensuring equal opportunities for all candidates regardless of background or identity. The meeting planner role at Baird is a vital position responsible for delivering flawless meetings and events that reflect the company's high standards of hospitality and professionalism. This position is ideal for... Show More
Job Requirements
- Bachelor's degree preferred
- 3+ years hospitality or event planning experience
- strong hospitality skills
- computer proficiency including Word, Excel, and Outlook
- knowledge of AV, catering, food and beverage, and event logistics
- ability to learn industry-specific software quickly
- familiarity with local hospitality market and service providers
- excellent organizational skills
- ability to handle peak workloads calmly
- professional appearance
- reliable and punctual
- strong written and verbal communication
- flexible schedule
- able to stand for long periods
- able to lift up to 50 pounds
- willing to travel regionally less than 15%
Job Qualifications
- Bachelor's degree preferred
- 3+ years hospitality or event planning experience
- strong hospitality and service skills
- proficient computer skills including Word, Excel, and Outlook
- knowledge of AV, catering, food and beverage, and event logistics
- ability to quickly learn and use industry-specific software
- familiarity with local hospitality market, caterers, and service providers
- excellent organizational skills
- ability to prioritize tasks and meet deadlines
- strong written and verbal communication skills
- attention to detail
- professional appearance and demeanor
- flexible schedule
- able to work evenings and varied shifts
- ability to stand for long periods and lift up to 50 pounds
- willingness to travel regionally less than 15%
Job Duties
- Serve as primary client contact
- manage requests and communications
- coordinate event logistics including room setup, AV, catering, and materials
- arrange food and beverage using online systems
- ensure timely execution
- maintain accurate records, booking files, and event documentation
- build strong client relationships and understand client needs to deliver exceptional service
- partner on VIP meetings to provide five-star hospitality experiences
- create and manage budgets, proposals, and post-event recaps
- oversee catering operations, vendor relationships, and quarterly menu planning
- ensure conference spaces meet cleanliness and facility standards
- collaborate with AV team for seamless technology during events
- lead planning meetings, communicate changes and resolve operational issues
- identify process improvements and maintain compliance with hospitality standards
- manage staffing and external resources for successful event execution
- complete reports, billing, and additional projects as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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