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Meeting Manager
Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Dental Insurance
401(k)
Flexible spending account
Employee assistance program
Disability insurance
401(k) matching
Vision Insurance
Health Insurance
On-site gym
Paid Time Off
Job Description
The International Foundation of Employee Benefit Plans (IFEBP) stands as North America’s largest membership organization dedicated to professionals working with employee benefit plans. With a commitment to advancing education and research in the benefits community, IFEBP plays a pivotal role in impacting the livelihoods of millions of workers across the United States and Canada. Nestled within a 15-acre wooded area in Brookfield, Wisconsin, the Foundation offers a unique work environment that blends the tranquility of nature with a vibrant, family-friendly workplace culture. This setting fosters creativity, collaboration, and meaningful employee contributions that resonate on an international scale.
The Meeting Man... Show More
The Meeting Man... Show More
Job Requirements
- Bachelor’s degree in business administration, communication, hospitality management or related field required
- Minimum 3 years relevant professional experience in meeting management required
- Ability to lead and direct activities of others
- Excellent interpersonal, verbal and written communication skills
- Strong project management, organizational and time management skills
- Ability to handle multiple tasks and resolve issues independently with minimal supervision
- Experience working with contracts and legal agreements related to meetings
- Proficiency in Microsoft Office and meeting management software
- Willingness to travel domestically and internationally approximately 25-30% of the time
- Ability to work extended hours including nights and weekends during events
- Physical ability to lift 30-50 pounds regularly and up to 100 pounds with team assist
- Capability to stand, walk and work for extended periods during offsite events
Job Qualifications
- Bachelor’s degree in business administration, communication, hospitality management or related field
- CMP designation preferred
- Minimum 3 years relevant professional experience in meeting management
- Experience includes hotel or convention center meeting management or similarly-scoped meeting planning
- Excellent interpersonal, verbal and written communication skills
- Strong project management, organizational, prioritization and time management skills
- Demonstrated ability to lead and direct others
- Proficiency in Microsoft Office and meeting management tools such as Cvent, Smartsheet, or social tables
- Understanding of contracts and legal agreements related to meeting planning
- Ability to establish, manage and meet event budgets
Job Duties
- Define and manage meeting space and room block requirements for educational programs
- Evaluate RFPs and make recommendations on location and facility
- Coordinate and participate in site inspections
- Contribute to budget preparations, tracking and reconciliation of meeting expenses
- Manage pre-planning meetings with Educational Programs team and coordinate meeting information
- Develop meeting specifications including timeline, food and beverage, room set-up, audio visual and technology
- Initiate proposals, negotiate and manage vendors and contracts
- Determine staffing requirements including selection, scheduling, training, overseeing and invoicing
- Coordinate attendee information, confirmation letters, registration and customer service
- Lead onsite execution of program activities including food and beverage, audio visual, meeting room set-ups, shipping, risk management and session monitoring
- Troubleshoot and solve onsite problems
- Provide evaluation and feedback post-program to improve future events
- Track statistics for attendance, expenses, registration and hotel history
- Assist supervisor with site selection process, contract monitoring, and master meeting schedule maintenance
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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