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Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
employee discount
Professional development opportunities
wellness programs
Job Description
Gap Inc. is a leading global apparel retail company known for its portfolio of brands including Gap, Banana Republic, Old Navy, and Athleta. Headquartered in San Francisco, California, Gap Inc. specializes in providing quality clothing, accessories, and personal care products to a diverse customer base worldwide. With a commitment to innovation, sustainability, and community engagement, Gap Inc. fosters a dynamic work environment that encourages creativity, collaboration, and professional growth. The company operates a vast network of retail stores and online platforms, delivering exceptional brand experiences to millions of customers annually. As part of its corporate structure, Gap Inc. emphasizes values... Show More
Job Requirements
- high school diploma or equivalent
- 3+ years of relevant experience in corporate meeting and event coordination
- proficiency in event management software and related tools
- excellent organizational and multitasking skills
- strong communication and interpersonal abilities
- ability to manage budgets and financial tracking
- capacity to work collaboratively across departments
- willingness to travel for event support
- physical ability to lift up to 40 pounds
Job Qualifications
- 3+ years of experience coordinating corporate meetings and events, including vendor sourcing, logistics, and on-site execution
- experience coordinating hotel room blocks, rooming lists, and ground transportation
- skilled in vendor coordination, including sourcing quotes, confirming services, and managing deliveries and timelines
- experience partnering cross-functionally with internal teams including technology, facilities, travel, security, catering, and concierge
- demonstrated ability to track budgets, process invoices, reconcile expenses, and maintain organized contract and payment records
- highly organized with exceptional attention to detail and ability to manage multiple events and priorities simultaneously
- strong written and verbal communication skills with a customer-service-oriented approach
- proficient in event technology tools, post-event reporting, surveys, and shared documentation platforms
- knowledge of SocialTables and Eved payment platform a plus
- willingness to travel and support events on-site as needed
- able to lift 40lbs
Job Duties
- Assist with venue research, selection, and contracting
- coordinate meeting logistics including room setups, catering, A/V, transportation, and accommodations
- prepare and maintain event documentation such as budgets, timelines, checklists, floorplans
- liaison with creative and business partners for creative needs, including name badges and attendee materials
- support on-site event execution and serve as a liaison for attendees, vendors, and staff
- coordinate pre-event communications, reminders, and logistics emails
- respond to attendee inquiries and provide timely customer service
- coordinate with the travel agency on attendee’s travel and address out of policy bookings
- compile travel manifest
- coordinate ground transportation
- handle rooming list with hotels and manage the room blocks, alerting the manager of any risk of attrition
- support vendor coordination, including gathering quotes, confirming services, and managing delivery schedules
- collaborate with internal departments (Gap Tech, Facilities, Travel, Security, Catering, Concierge) to ensure all aspects of the event are properly supported
- track and confirm event orders, shipments, and deliveries
- assist with tracking expenses, processing invoices, and reconciling budgets
- maintain organized records of event contracts, payments, and receipts
- manage general inbox and calendars as first point of contact for simple inquiries and coordination
- use event management tools and platforms to support project management
- assist in compiling event recaps
- help maintain meetings and events calendar and shared team documents
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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