Meeting and Events Planner

Portland, ME, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $48,000.00 - $70,000.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Employee wellness programs

Employee assistance program

Job Description

MaineHealth is a renowned integrated healthcare system committed to providing exceptional medical services and promoting health in the communities it serves. Established as a leader in healthcare delivery, MaineHealth encompasses multiple hospitals, clinics, and other healthcare facilities across the state of Maine. Known for its patient-centered approach and dedication to innovation, MaineHealth continuously strives to enhance the quality of care it offers through collaboration, education, and cutting-edge technology. With a strong focus on community health and wellness, MaineHealth supports a diverse workforce that shares a passion for compassionate care and organizational excellence.

We are currently seeking a highly organized and de... Show More

Job Requirements

Bachelor's degree in event management, hospitality, marketing, or related discipline
Minimum of 2 years experience in event planning or coordination
Excellent verbal and written communication skills
Ability to manage multiple projects simultaneously
Strong negotiation and vendor management skills
Proficiency with event planning software and Microsoft Office
High level of organizational skills and attention to detail
Willingness to travel as required
Ability to work flexible hours including some evenings and weekends

Job Qualifications

Bachelor's degree in event management, hospitality, marketing, communications, or a related field
Proven experience in event planning or coordination
Strong organizational and multitasking skills
Excellent communication and interpersonal skills
Ability to negotiate with vendors and manage contracts
Proficiency with event management software and Microsoft Office Suite
Problem-solving skills and the ability to work under pressure
Attention to detail and commitment to delivering high-quality events
Knowledge of health and safety regulations relevant to event planning

Job Duties

Plan and coordinate all aspects of events and meetings, from initial conception to final execution
Develop event budgets and timelines, and ensure all events stay within budget and are executed on time
Collaborate with internal teams and external vendors to ensure all event details are communicated and executed effectively
Negotiate contracts and rates with vendors to secure the best services and prices for events
Manage event logistics, including venue selection, catering, transportation, and audio-visual needs
Create and distribute event invitations and manage RSVPs
Coordinate event registration and handle attendee inquiries
Develop event agendas and ensure all necessary materials and equipment are prepared and available
Monitor and track event expenses and provide regular updates to management
Conduct post-event evaluations and make recommendations for future improvements
Act as the main point of contact for event attendees and handle any issues or concerns that may arise
Stay updated on industry trends and make recommendations for incorporating new ideas and technologies into events
Maintain a high level of professionalism and customer service at all times
Adhere to company policies and procedures, as well as all health and safety regulations
Assist with other administrative tasks and projects as needed

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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