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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $53,000.00 - $72,600.00
Work Schedule
Standard Hours
Benefits
401(k) Plan
generous time off
Paid vacation
paid personal leave
Paid sick leave
Paid holidays
Paid Maternity Leave
Parental leave
Tuition Reimbursement
Medical insurance
Dental Insurance
Vision Insurance
Prescription coverage
Free lunch on campus
onsite fitness center
Walking path
Job Description
The Institutes, located in the picturesque town of Malvern, Pennsylvania, are a prestigious not-for-profit organization consisting of a network of diverse affiliates dedicated to the education, elevation, and connection of professionals in the critical fields of risk management and insurance. The Institutes leverage products and services provided by approximately 20 affiliated business units that empower individuals and organizations to support those in need by focusing on understanding, predicting, and preventing losses. This mission ultimately contributes to building a more resilient world.
The organization prioritizes a strong work-life balance, making it an attractive employer in the Philadelphia area. Recog... Show More
The organization prioritizes a strong work-life balance, making it an attractive employer in the Philadelphia area. Recog... Show More
Job Requirements
- minimum of 1-3 years meeting/event planning experience
- contract negotiation/renegotiation skills
- sourcing and budgeting experience
- demonstrated vendor management experience including production and registration vendors
- demonstrated event management experience
- proficiency in microsoft office programs
- willingness and ability to learn new technologies
- ability to manage multiple ongoing projects simultaneously
- strong customer service skills
- excellent communication skills
- excellent time management and flexibility
Job Qualifications
- minimum of 1-3 years meeting/event planning experience
- contract negotiation/renegotiation skills
- sourcing and budgeting experience
- demonstrated vendor management experience including production and registration vendors
- demonstrated event management experience
- nonprofit industry experience preferred
- proficiency in microsoft office programs
- moderate level of understanding/knowledge of general meeting planning
- knowledge of submissions proposals
- knowledge of databases, website content management systems and event technology
- ability to manage multiple ongoing projects simultaneously
- extreme attention to detail
- strong customer service skills
- excellent communication skills, both verbal and written
- excellent time management, flexibility, and responsiveness when priorities shift
- willingness and ability to learn new technologies
- proven ability to organize and prioritize workload
- proven ability to adhere to schedules
Job Duties
- develop and implement detailed smaller program needs in conjunction with a meeting manager including room set-up, function times, audio visual, menu selections, on-site/off site events, dmc operations, special events, ground transfers, room deliveries and vip needs
- provide on-site program assistance in conjunction with a meeting manager such as attending pre-con, advancing all functions, verifying room set-ups, reviewing banquet checks, speaker management and assisting with vip needs
- direct responsibility in collaboration with meeting manager for event development, planning, and execution of all assigned initiatives and projects from venue selection to post event recap and bill reconciliation
- ensure seamless set up and execution of online registration
- liaise with third party online registration vendor for any updates, customizations, and functionality issues/errors
- participate in the strategic planning process for all smaller meetings and events
- proactively gather all necessary information on each project to achieve high quality of all aspects for each meeting/event
- conduct, research and participate in site visits, and find resources to help staff make decisions about meeting/event locations
- manage, develop, coordinate, and implement all phases of session submission proposals, working with content team on review process of submissions and speaker communications and management
- manage speaker registrations including booking travel, processing honorariums, collecting speaker biographies and photos
- coordinate presentation editing and formatting for all event speakers
- prepare budgets for all enterprise-wide smaller meetings and events during planning and prepare final reconciliations
- manage the expenditures of all meetings and events through online accounting system
- participate in all internal and external team meetings
- assume other duties and responsibilities essential to the position
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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