Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $44,200.00 - $73,600.00
Work Schedule
Standard Hours
Benefits
401(k) plan with company contribution
generous time off package
Paid maternity and parental leave
Tuition Reimbursement
Medical Coverage
dental coverage
vision coverage
Prescription coverage
Free lunch on campus
onsite fitness center
1.25-mile walking path
Job Description
The Institutes is a distinguished not-for-profit organization based in Malvern, Pennsylvania, dedicated to educating, elevating, and connecting professionals in the critical fields of risk management and insurance. As a collective of nearly 20 affiliated business units, The Institutes offer a range of products and services that empower individuals and organizations to better understand, predict, and prevent losses, thus fostering a more resilient world. The organization's commitment to these essential disciplines positions it as a leader in the industry, with a strong focus on supporting those in need through advanced education and practical resources.
Recognized for its dedication to workplace ex... Show More
Recognized for its dedication to workplace ex... Show More
Job Requirements
- Bachelor's degree or equivalent experience required
- Minimum of 3-5 years meeting/event planning experience required
- Contract negotiation/renegotiation skills required
- Sourcing and budgeting experience required
- Demonstrated vendor management experience required including production and registration vendors
- Demonstrated event management experience required
- Proficiency in Microsoft Office programs
- Experience with CVENT, Passkey, Event Management and Hospitality Solution software preferred
Job Qualifications
- Bachelor's degree or equivalent experience
- Minimum of 3-5 years meeting/event planning experience
- Contract negotiation/renegotiation skills
- Sourcing and budgeting experience
- Demonstrated vendor management experience including production and registration vendors
- Demonstrated event management experience
- Nonprofit industry experience preferred
- Proficiency in Microsoft Office programs
- Experience with CVENT, Passkey, Event Management and Hospitality Solution software preferred
Job Duties
- Develop and implement detailed program needs including room set-up, function times, audio visual, menu selections, on-site/off site events, DMC operations, special events, ground transfers, room deliveries and VIP needs
- Provide on-site program assistance including attending pre-con meetings, advancing all functions, verifying room set-ups, reviewing banquet checks and assisting with VIP needs
- Direct responsibility for program development, planning, execution, and all components of assigned initiatives and projects from venue selection to post event recap and bill reconciliation
- Ensure seamless execution of online registration
- Liaise with third party online registration vendors for updates, customizations, and functionality issues/errors
- Participate in the strategic planning process for all meetings and events
- Proactively gather all necessary information on each project to achieve high quality for each meeting/event
- Conduct research and participate in site visits to assist staff in decision-making about meeting/event locations
- Prepare budgets for all enterprise-wide meetings and events during planning and prepare final reconciliations
- Manage expenditures of all meetings and events through online accounting system
- Assist in managing effective relationships with outside partners including vendors and consultants
- Serve as liaison with vendors and clients on meeting/event related matters
- Participate in and contribute to internal and external team meetings
- Work cross-functionally with other departments
- Propose new ideas to improve the event planning and implementation process
- Adhere to all deadlines and turnaround timelines
- Keep current on industry trends and recommend modifications to operational plans as needed
- Assume other duties and responsibilities essential to the position
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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