Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $101,130.00 - $158,015.00
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Retirement Plan
Paid Time Off
Paid holidays
Professional Development
Flexible work schedule
Job Description
The National Academies of Sciences, Engineering, and Medicine is a premier institution dedicated to advancing knowledge and fostering collaboration across a wide range of disciplines. Renowned for its mission-driven convening of experts, the National Academies operates as a nonprofit organization that provides authoritative advice on scientific, engineering, and medical issues. Situated in Washington, District of Columbia, the organization values equity, transparency, and inclusivity in all its personnel and operational practices, ensuring a supportive work environment for its employees.
As part of the Office of Administration, the Events and Travel Management unit plays a critical role in managing and delivering exceptional... Show More
As part of the Office of Administration, the Events and Travel Management unit plays a critical role in managing and delivering exceptional... Show More
Job Requirements
- Bachelor’s degree in business administration or related field
- Minimum of eight years of related professional experience
- At least four years in a supervisory role
- Ability to manage and maintain confidential information
- Strong leadership and team development skills
- Excellent communication and interpersonal skills
- Proficiency in project management
- Ability to develop and implement event policies and procedures
- Capability to coordinate multiple complex events simultaneously
- Willingness to work flexible hours including occasional nights and weekends
- Physical ability to work extended periods at a computer
- Legal authorization to work in the United States
Job Qualifications
- Bachelor’s degree in business administration or related field
- Eight years of related professional experience
- Four years of supervisory experience
- Excellent project management skills
- Strong customer service skills
- Ability to lead and develop teams
- Effective problem-solving abilities
- Experience working in complex organizational environments
- Excellent communication skills
- Ability to manage confidential and sensitive information appropriately
- Proven ability to coordinate with multiple stakeholders
- Experience in event budgeting and financial oversight
- Knowledge of contract negotiation and vendor management
- Familiarity with event technology platforms
- Ability to thrive in a team environment
Job Duties
- Lead and oversee the strategy, design, and delivery of the organization’s meetings, conferences, and special events
- Manage the full scope of event management services including venue selection, budget management, contract negotiations, vendor coordination, registration, marketing, logistics, catering, audio-visual, technology support, and transportation
- Establish and ensure compliance with policies and standards related to meetings and events including accessibility, sustainability, quality control, and risk management
- Manage daily operations and team performance, providing leadership, coaching, and training to meetings and events staff
- Oversee scheduling and use of National Academies’ meeting spaces and conference centers, ensuring compliance and alignment with strategic priorities
- Develop and execute marketing strategies for external use of meeting spaces, managing contracts, invoicing, and payment processes
- Lead food service strategy and quality assurance in coordination with catering vendors and stakeholders
- Manage budget and financial planning, including forecasting, monitoring, and reporting
- Collaborate with AV and Travel leadership to develop technology strategies and implement event management systems
- Identify and procure vendor solutions, prepare RFPs, negotiate contracts, and manage vendor relationships
- Lead planning and execution of complex, high-profile events involving senior leadership and external dignitaries
- Collaborate with building operations for facility management and improvements
- Maintain confidentiality and handle sensitive information with discretion
- Provide ongoing training and development for team members
- Undertake related duties and special projects as assigned
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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