Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $74,597.00 - $117,175.00
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Paid Time Off
retirement plans
Medical insurance
Prescription drug insurance
Dental Insurance
Vision Insurance
Disability insurance
Life insurance
Paid parental leave
Tuition Reimbursement
flexible spending accounts
wellness programs
voluntary benefits
Community and volunteer opportunities
Discounts through partners
Job Description
RWJBarnabas Health is a leading healthcare system in New Jersey dedicated to providing high-quality, patient-centered care. As an academic health system, RWJBarnabas Health integrates education, research, and clinical care to foster innovative strategies addressing clinical and social determinants of health. The organization is committed to creating healthier communities and advancing the well-being of individuals through compassionate, equitable healthcare services. The health system offers a robust, market-competitive Total Rewards package that supports employees’ physical, emotional, social, and financial wellness.
The role of Special Events Manager Logistics at Children’s Specialized Hospital, under the Foundation department, is an integral position within RWJBarnabas He... Show More
The role of Special Events Manager Logistics at Children’s Specialized Hospital, under the Foundation department, is an integral position within RWJBarnabas He... Show More
Job Requirements
- Availability for evening and weekend events as required
- Ability to lift and transport up to 25 lbs as needed
- Ability to sit at a computer for extended periods and perform repetitive data entry
Job Qualifications
- Minimum of 3 years of experience in nonprofit development and event logistics
- Proven experience in managing fundraising events and working with vendors
- Familiarity with peer-to-peer fundraising tools and DIY fundraising campaigns preferred
- Strong project management, organizational, and time management skills
- Proficiency in Microsoft Office Word, Excel, Outlook, and Adobe Acrobat
- Experience with CRM and fundraising platforms such as Donor Drive, Classy, and Salesforce is a plus
- Excellent interpersonal skills with the ability to work across departments and interact with donors, staff, and volunteers
- Commitment to donor privacy, integrity, and foundation values
- Ability to manage multiple priorities under tight deadlines with exceptional attention to detail
Job Duties
- Coordinate and manage logistics for fundraising and special events including scheduling, RSVP tracking, materials distribution, and on-site support
- Maintain event timelines using RACI or similar project management tools and coordinate with internal staff and volunteer committees
- Serve as point person for all vendor contracts including caterers, printers, and designers
- Manage relationships and negotiate competitive pricing
- Collaborate with Development Operations to produce accurate invitation lists, invoices, event reminders, and reports
- Oversee all event-related permits and licenses, including township applications and raffle permits in compliance with the Legalized Games of Chance Commission
- Track in-kind donations and services, maintain donor forms, and coordinate item receipt and redemption of experiences
- Support DIY and peer-to-peer fundraising efforts including creation and oversight of fundraising pages and related communications
- Assist in event budget forecasting, expense tracking, and reconciliation with Finance and Data teams post event
- Maintain and update event platforms such as Donor Drive and Classy to ensure accurate data capture and system functionality
- Support outreach to secure auction items, gifts, and in-kind contributions for key events
- Work collaboratively across departments to ensure consistency in event messaging, branding, and donor stewardship
- Provide on-site event assistance including vendor coordination, signage setup, and check-in management
- Perform daily gift processing and ensure accurate entry into event databases
- Maintain confidentiality and handle sensitive donor data in accordance with foundation policies
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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