Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $42,400.00 - $70,600.00
Work Schedule
Standard Hours
Flexible
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
remote work
Travel opportunities
Professional Development
Job Description
Hagerty is a renowned automotive enthusiast brand and the world's largest membership organization dedicated to the love of the automobile. It offers specialty insurance for automotive enthusiasts and hosts a variety of automotive-related programs including the Hagerty Drivers Foundation, the Hagerty Drivers Club, and Marketplace among others. As a rapidly growing company, Hagerty fosters a winning culture that values investment in its team members and embraces an inclusive community where everyone feels welcomed, valued, and belongs regardless of race, gender, age, or car preference. Their commitment extends beyond business; they strive to preserve car culture and ensure driving remains a... Show More
Job Requirements
- Bachelor’s degree or equivalent preferred
- extensive professional experience in event production, operations, or large-scale event management
- proficiency in event management software such as Asana, Workfront, Airtable, or Monday.com
- strong organizational and time management skills
- excellent written and verbal communication skills
- ability to manage multiple projects simultaneously
- experience negotiating vendor contracts and managing RFP processes
- familiarity with insurance, permit documentation, and compliance standards
- willingness to travel approximately 30% domestically
- ability to work remotely from anywhere in the U.S.
- calm and solution-oriented mindset in fast-paced environments
Job Qualifications
- Extensive professional experience in event production, operations, or large-scale event management
- experience in lifestyle, luxury, hospitality, or experiential brand events is strongly preferred
- bachelor’s degree or equivalent in Event Production, Communications, Hospitality Management, or related field preferred
- proven ability to manage RFP processes, conduct competitive vendor bidding, negotiate contracts, and secure insurance and permit documentation
- strong organizational and time management skills with a focus on precision and follow-through
- excellent written and verbal communication skills with professional polish
- proficiency in project and communication tools such as Asana, Workfront, Airtable, Monday.com, and Slack
- familiarity with AI tools for research, reporting, and task automation
- understanding of event infrastructure, site logistics, and vendor coordination
- willingness to travel domestically for event support and execution
- strategic and operational thinker with exceptional attention to detail
- calm, proactive, and solution-oriented in fast-paced environments
- collaborative team player with strong interpersonal skills
- passionate about high-end experiential events and creating meaningful guest experiences
Job Duties
- Manage multiple events simultaneously, ensuring all milestones and deliverables are completed on time and within scope
- create, maintain, and execute detailed planning timelines within a platform such as Asana, Workfront, Monday.com, or Airtable
- anticipate needs, challenges, and resource requirements to keep projects on track and on budget
- deliver timely progress reports, internal updates, and post-event recaps
- lead and support large-scale event logistics including permitting, infrastructure, site layouts, production schedules, vendor coordination, and on-site operations
- oversee load-in and load-out schedules, transportation, accommodations, and credentialing for staff and vendors
- ensure all insurance documentation, vendor COIs, and permits are secured and compliant with Hagerty standards
- manage and track vendor invoices, purchase orders, and payment processing to ensure accuracy and timeliness
- serve as on-site event support, problem solving and managing teams to maintain premium guest experiences
- lead the RFP (Request for Proposal) process for competitive bidding across key event categories including production, rentals, décor, AV, and creative services
- develop and distribute RFPs, evaluate proposals, and recommend vendors based on quality, cost, and alignment with project goals
- negotiate vendor contracts and ensure all agreements meet Hagerty's standards for value, safety, and compliance
- maintain strong relationships with vendors, partners, and venue teams to ensure accountability and excellence
- assist in developing, tracking, and reconciling event budgets
- conduct side-by-side bid comparisons to ensure cost-effective vendor selection through the RFP process
- approve and process invoices, ensuring accuracy and alignment with project budgets
- identify opportunities for savings and operational improvements
- maintain clear budget documentation and reporting for leadership
- collaborate with marketing and sponsorship teams to support on-site activations, brand experiences, and guest engagement strategies
- use AI-assisted tools for reporting, research, and creative brainstorming
- coordinate sponsor deliverables and ensure on-site activations meet brand and contractual requirements
- contribute to post-event recaps and performance reports for internal and sponsor review
- maintain a working understanding of ticketing systems, reporting needs, and guest flow logistics to effectively collaborate and support event access and guest experience
- ensure operational readiness by aligning ticketing needs with event infrastructure, signage, and on-site check-in processes
- contribute ideas and support execution of high-end activations, VIP programs, and hospitality lounges that elevate the guest experience
- research new trends in event design, production technology, and experiential storytelling
- collaborate with creative and production partners to ensure cohesive event aesthetics and flow
- support VIP hospitality lounges, guest arrival experiences, and premium seating or dining areas
- ensure all hospitality details align with brand standards and elevate the overall guest experience
- coordinate catering and hospitality manage menus, beverages, layouts, and service schedules
- partner with event leads, production managers, and marketing teams to deliver unified event outcomes
- mentor event assistants and interns, providing structure, accountability, and feedback
- maintain team communication and organization within a platform such as Slack, Asana, Workfront, Smartsheet or Google Workspace
- support process documentation and contribute to continuous improvement initiatives
- represent Hagerty professionally during event setup, operations, and teardown
- supervise on-site vendors, support staff, and volunteers to ensure smooth execution and adherence to timelines
- quickly identify and resolve issues while maintaining composure and professionalism
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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