Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $55,000.00 - $60,000.00
Work Schedule
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee Discounts
flexible scheduling
Job Description
The Perez Art Museum Miami (PAMM) is a renowned cultural institution dedicated to showcasing modern and contemporary art with a focus on global and community connectivity. Located in the vibrant city of Miami, PAMM serves as a crucial platform for artistic exploration and education, attracting visitors, art enthusiasts, donors, and members alike. As a not-for-profit museum, PAMM's mission extends beyond art exhibition to include community engagement, education, and fostering connections within the diverse cultural landscape of Miami. The museum hosts a wide array of exhibitions, programs, and events designed to inspire and engage its audience, making it a cornerstone of... Show More
Job Requirements
- 4-year degree/Bachelor's degree
- minimum three years of previous experience in event management
- strong organizational and detail orientation
- excellent problem-solving and analytical skills
- proficiency with Microsoft Office suite
- ability to work with diverse internal and external stakeholders
- availability for extended evening and weekend hours
Job Qualifications
- Bachelor's degree
- minimum three years of experience in event management
- detail oriented with strong organizational skills
- ability to manage multiple priorities and concurrent tasks within established deadlines
- excellent problem-solving and analytical skills
- strong written communication skills
- computer proficient in MS Outlook, Excel, Word and PowerPoint
- ability to work with diverse internal and external constituents
- availability to work extended evening and weekend hours
- knowledge of Altru and/or Prismm is a plus
- familiarity with the museum environment is a plus
- excellent teamwork skills
- professional and responsible conduct
Job Duties
- Develop and manage event project plans for all events led by the PAMM Development Department
- develop and implement event processes and documentation including floorplans, run-of-show, staffing plans and vendor load-in and load-out schedules
- communicate across all PAMM departments regarding event logistics and requirements
- draft and execute all event-related documents including facility agreements, vendor contracts, entertainment riders, invoices, and billing
- create and submit all payment requests for Development event expenses
- serve as the primary on-site contact and support during all events led by the Development Department
- build comprehensive knowledge and understanding of PAMM policies and procedures for facilities management
- coordinate and communicate all event details with corporate donors hosting events/activations at the museum
- work closely with PAMM production teams and external providers such as catering, audiovisual, presenters, entertainment, photographers and other providers
- manage the Development Department event calendar and consult with multiple museum-wide calendars
- manage vendor relationships including creating and coordinating RFPs, securing vendor quotes, and conducting facility walkthroughs
- collaborate with frontline fundraising team on printed material needs for events
- work with Development Operations team to manage event registration and check-in procedures
- schedule and lead event walkthroughs and event debriefs
- compile post-event debrief notes
- perform any other duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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