Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $28.92 - $53.79
Work Schedule
Standard Hours
Day Shifts
Benefits
Benefits from day one
Career Development
Whole Person Wellbeing Resources
Mental Health Resources and Support
Job Description
AdventHealth Corporate is a leading healthcare organization committed to delivering exceptional health services while fostering a supportive and inclusive work environment. As one of the prominent healthcare providers in the United States, AdventHealth emphasizes a holistic approach to health and wellness, incorporating mind, body, and spirit in its healing practices. The organization is dedicated to extending the healing ministry of Christ through compassionate care and professional excellence. Offering a comprehensive benefits package from day one, AdventHealth supports its staff with career development opportunities, whole person wellbeing resources, and mental health assistance to ensure an enriching employment experience. The workplace culture... Show More
Job Requirements
- Bachelor's degree in marketing, communication, business or related field
- Minimum four years of work experience in event planning or related roles
- Excellent verbal and written communication skills
- Flexibility and adaptability to change
- Strong attention to detail
- Highly organized with project-management experience
- Understanding digital media trends and technology tools
- Ability to work well within cross-functional teams located in different offices
- Proficiency in Microsoft Office suite including Word, Excel and PowerPoint
- Experience collaborating with hotel management, catering services and vendors
- Proven experience managing all aspects of larger meetings, events and conferences
- Skilled in negotiating contracts with hotels, venues and vendors
- Ability to interface with senior executives and VIPs
- Ability to work independently without supervision and demonstrate initiative
- Creativity and innovation in approach
- Willingness to maintain a flexible schedule with some travel during peak times
- Ability to work collaboratively
- Strong teamwork skills
- Excellent ability to establish rapport and build interpersonal relationships
- Positive energy and customer service focus
- Good judgment and decision-making skills
Job Qualifications
- Bachelor's degree in Marketing, Communication, Business or related field
- Four years of relevant work experience
- Excellent verbal and written communication skills
- Strong attention to detail
- Highly organized with project-management experience
- Understanding of digital media trends and technology tools
- Ability to work effectively within cross-functional teams and multiple office locations
- Proficient in Microsoft Word, Excel and PowerPoint
- Experience working with hotel management, catering services and vendors
- Experienced in managing larger meetings, events and conferences
- Skilled in negotiating hotel/venue and vendor contracts
- Ability to interface with senior executives and VIPs
- Ability to work independently, self-direct and demonstrate initiative
- Creative and innovative mindset
- Flexible schedule with some travel required
- Strong teamwork and collaboration skills
- Excellent interpersonal relationship-building skills
- Outstanding customer service attitude
- Good judgment and decision-making abilities
Job Duties
- Coordinate business events including event experiential creation, agenda development and preparation of materials
- Develop event programs in partnership with audio-visual team and manage speaker recommendations
- Conduct vendor and site research, negotiate contracts and manage expenses
- Select food and beverages and manage audio-visual needs
- Reconcile event budgets and analyze event statistics and client engagement
- Source and manage hotels, venues, airfare, ground transportation, local staffing and vendors
- Book and coordinate arrivals, meeting spaces, social activities and procure all necessary vouchers and credentials
- Develop measurement frameworks, track and report on KPIs
- Propose new ideas to improve event planning processes
- Negotiate with vendors to secure favorable terms
- Co-manage vendor relationships including agencies and caterers
- Manage preferred vendor list and require three vendor quotes prior to selection
- Act as subject matter expert on event industry trends and CVENT technologies
- Provide real-time solutions to Event Director
- Perform other duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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