Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $28.92 - $53.79
Work Schedule
Standard Hours
Day Shifts
Benefits
Benefits from day one
Paid Days Off from Day One
Career Development
Whole Person Wellbeing Resources
Mental Health Resources and Support
Job Description
AdventHealth Orlando is a leading healthcare institution located on a lush tropical campus in Orlando, Florida. As a flagship hospital with 1,368 beds, AdventHealth Orlando serves as a major tertiary facility for much of the Southeast, the Caribbean, and South America. Known for housing one of the largest Emergency Departments and largest cardiac catheterization labs in the country, the hospital provides exceptional service excellence to over 32,000 inpatients and 125,000 outpatients annually. It is a vibrant community dedicated to holistic healing, blending medical expertise with compassionate care to uplift patients in body, mind, and spirit. The organization's commitment to wholeness... Show More
Job Requirements
- Bachelor's degree in Marketing, Communication, Business or related field
- At least 5 years of experience in event planning and strategy
- Excellent communication skills
- Strong organizational and time management abilities
- Ability to collaborate effectively within a team
- Basic client interaction skills
- Mastery of diplomacy and decision-making in high-stakes environments
- Knowledge of event industry trends and competitive market activities
- Experience with vendor negotiation and contract management
- Ability to manage budgets and provide detailed event analysis
Job Qualifications
- Bachelor's of Science or Bachelor of Arts in Marketing, Communication, Business or related field
- Minimum of 5 years of relevant experience in event planning and strategy
- Proven ability to communicate effectively both in writing and verbally
- Strong organizational and time management skills
- Demonstrated teamwork and collaboration skills
- Experience managing client interactions and feedback
- Knowledge of current event industry trends and market conditions
- Experience with budget management and contract negotiation
Job Duties
- Coordinate business events including experiential creation
- Develop event agendas and provide recommendations
- Prepare and facilitate intention meetings with stakeholders
- Develop event programs in partnership with audio visual team
- Maintain speaker database and recommend speakers based on event scope
- Prepare and proof written and graphic materials
- Develop show-flow and conduct pre-production meetings
- Conduct vendor and site research and negotiate contracts
- Manage event expenses and budget reconciliation
- Oversee food and beverage selection
- Manage audio visual requirements
- Analyze events including client and attendee engagement statistics
- Source and manage hotels and venues for guests and staff
- Coordinate arrivals, departures, meeting spaces and social activities
- Organize vouchers, tickets, credentials and itineraries
- Track and report on key performance indicators
- Propose new ideas for event planning improvements
- Negotiate favorable vendor terms
- Co-manage vendor relationships
- Require multiple vendor quotes before selection
- Update preferred vendor list
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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