Job Overview
Compensation
Type:
Salary
Rate:
Range $75,000.00 - $78,000.00
Work Schedule
Standard Hours
Benefits
Paid Time Off
Limited benefits
Job Description
The Ad Council is a renowned nonprofit organization dedicated to driving social change through public service announcements, events, and partnerships that address critical societal issues. Known for engaging campaigns that have forged significant cultural impact, the Ad Council collaborates with leading brands, media outlets, and nonprofit organizations to deliver compelling and influential messages that benefit communities across the United States. With its headquarters situated near New York City, the organization plays a pivotal role in orchestrating initiatives that unite diverse stakeholders to tackle pressing challenges such as public health, education, and environmental sustainability. The Ad Council’s forward-thinking approach and commitment... Show More
Job Requirements
- 5+ years of administrative or event coordination experience
- At least 1 year supporting events, projects, or programs
- Proven ability to manage event logistics and administrative tasks
- Strong organizational skills with exceptional attention to detail
- Effective communication skills, both written and verbal
- Proficiency in Microsoft Office suite including Word, Excel, PowerPoint, and Outlook
- Familiarity with Salesforce, Google Sheets, and other productivity tools
- Ability to work cross-functionally and manage multiple stakeholders
- Resides within proximity to New York City
- Availability to work on-site as needed
- Ability to work in a fast-paced, deadline-driven environment
Job Qualifications
- 5+ years of administrative or event coordination experience, including at least 1 year supporting events, projects, or programs
- Background in nonprofit or corporate event coordination preferred
- Exceptional attention to detail, organization, and follow-through
- Strong ability to prioritize and manage multiple tasks in a deadline-driven environment
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), with strong spreadsheet management and deck-formatting skills
- Comfort working cross-functionally and supporting multiple stakeholders
- Professional, proactive, and diplomatic, with a positive, team-oriented approach
- Resourceful and adaptable, with the ability to anticipate needs and solve problems independently
- Experience with Salesforce, Google Sheets/Docs, Asana, Canva, and Slack
Job Duties
- Provide comprehensive administrative and logistical support to the Assistant Manager and SVP of Events across all Ad Council initiatives, board engagement events, and major industry events such as POSSIBLE and the Cannes Lions Festival
- Maintain and update records in Salesforce, Excel, and Google Sheets, ensuring accurate tracking of RSVPs
- Assist with event budget management, including invoice processing and payment submissions
- Prepare, submit, and track expense reports for the events team, ensuring accuracy and timeliness
- Create and manage Google Forms for event RSVPs, monitor attendance, and maintain organized registration and guest list records
- Support hotel and travel logistics for large-scale events, including managing hotel room blocks, coordinating travel inquiries, and ensuring proper billing and coding
- Coordinate meetings and maintain calendars for the events team, ensuring efficient scheduling and follow-up
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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