Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $43,300.00 - $72,100.00
Work Schedule
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Travel reimbursement
Flexible Schedule
Job Description
MedscapeLIVE!, a Medscape Company, is a leading provider of live medical education events targeting physicians (MDs) and healthcare professionals (HCPs) across all therapeutic areas. As a part of Medscape, a trusted name in medical information and education, MedscapeLIVE! leverages extensive expertise to deliver high-impact, multi-day conferences designed to facilitate knowledge sharing, networking, and professional development within the medical community. The company maintains strong partnerships with medical experts, healthcare institutions, and industry vendors to ensure events are relevant, educationally meaningful, and seamlessly executed. MedscapeLIVE! prides itself on creating innovative and engaging experiences that support continuous learning and improved patient care throughout... Show More
Job Requirements
- 3-5 years of event planning experience preferably in healthcare
- experience managing multi-day conferences with 25-500 attendees
- advanced Excel skills and strong Microsoft Office proficiency
- working knowledge of Google Workspace
- Workfront experience a plus
- experience in hybrid-remote environments
- strong written and verbal communication skills
- ability to manage and prioritize multiple projects independently and with teams
- CMP or CSEP a plus but not required
- 20 percent domestic travel including nights and weekends
Job Qualifications
- Thrives in fast-paced, deadline-driven environments
- strong attention to detail and organization
- able to manage multiple tasks accurately
- creative problem-solver who adapts quickly
- delivers high-quality work with minimal errors
- results-driven and eager to take on new challenges
- open to feedback and continuous learning
- professional, collaborative, and tech-comfortable
- willing to work weekends and travel as needed
Job Duties
- Lead planning and logistics for 4-5 multi-day conferences including budgeting, floor plans, vendor contracting, food and beverage coordination, room blocks, staffing, event setup and flow, and securing audiovisual and onsite materials
- manage event budgets, track expenses, ensure cost-effective solutions, and complete reconciliations with explanations for variances
- collaborate with internal teams, vendors, and medical experts to align event content with audience needs
- maintain strong relationships with hotels, suppliers, and service providers
- travel domestically to oversee event setup, execution, and breakdown
- collect feedback, review metrics, and support ongoing improvements
- create packing lists, coordinate secure shipping, track deliveries, and manage return shipments for 15-20 events annually
- maintain conference supply inventory including receiving, unpacking, and reordering as needed
- identify ways to enhance workflows and attendee experiences
- participate in training as directed
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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