Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $55,000.00 - $70,000.00
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Employee assistance program
Disability insurance
Job Description
The Zeiterion, affectionately known as The Z, is a dedicated nonprofit organization committed to preserving and stewarding a historic theater facility that serves as a vibrant cultural hub for the performing arts. The Zeiterion seeks to create an inclusive and welcoming space where people can gather to experience a broad spectrum of performances that foster learning, connection, and creative expression. Grounded in five core values—Imagination, Connection, Equity, Transparency, and Discovery—the organization ensures these guiding principles influence not only the quality of the art presented but also the way its team members collaborate every day. The Zeiterion prides itself on cultivating... Show More
Job Requirements
- 5-7 years of progressive experience in facilities management, building operations, or related field
- 2+ years of supervisory experience including hiring, training, and performance management
- demonstrated expertise in managing building maintenance, custodial operations, and vendor relationships
- strong knowledge of building systems including HVAC, plumbing, electrical, fire and life safety
- experience with work order systems and facilities management software
- excellent organizational skills and ability to manage multiple priorities simultaneously
- strong leadership, coaching, and team development skills
- excellent communication skills written and verbal with ability to interact professionally with diverse stakeholders
- proven ability to work independently and exercise sound judgment
- proficiency in Microsoft Office Suite including Outlook, Excel, Word and Google Workspace
- commitment to fostering an inclusive, safe, and high-performing team culture
- flexibility to work evenings, weekends, and occasional holidays as needed for events
- valid driver’s license and reliable transportation
Job Qualifications
- 5-7 years of progressive experience in facilities management, building operations, or related field
- 2+ years of supervisory experience including hiring, training, and performance management
- demonstrated expertise in managing building maintenance, custodial operations, and vendor relationships
- strong knowledge of building systems including HVAC, plumbing, electrical, fire and life safety
- experience with work order systems and facilities management software
- excellent organizational skills and ability to manage multiple priorities simultaneously
- strong leadership, coaching, and team development skills
- excellent communication skills written and verbal with ability to interact professionally with diverse stakeholders
- proven ability to work independently and exercise sound judgment
- proficiency in Microsoft Office Suite including Outlook, Excel, Word and Google Workspace
- commitment to fostering an inclusive, safe, and high-performing team culture
- flexibility to work evenings, weekends, and occasional holidays as needed for events
- valid driver’s license and reliable transportation
- bachelor’s degree or associate’s degree in facilities management, business administration, or related field preferred
- experience in performing arts, entertainment venues, hospitality, or event operations preferred
- familiarity with historic building maintenance and preservation preferred
- experience with union or non-union labor management preferred
- facilities management certification such as IFMA FMP, BOMI preferred
- knowledge of OSHA safety requirements and workplace compliance preferred
- experience with budget management and expense tracking preferred
- bilingual Spanish, Portuguese, Kriolu (Cape Verdean Creole), Haitian Creole, or K’iche preferred
Job Duties
- Supervise, coach, and develop the per-diem facilities staff including custodial, maintenance, and event services
- recruit, hire, onboard, and train per-diem building operations and custodial staff
- create and approve staff schedules ensuring adequate coverage for performances, events, and daily operations
- conduct performance evaluations, provide ongoing feedback, and address performance issues
- foster a culture of safety, accountability, teamwork, and excellence in service delivery
- monitor staff time and attendance, approve timesheets, and manage payroll coordination
- oversee daily maintenance of all building areas and grounds ensuring cleanliness, safety, and functionality
- conduct regular building inspections and walkthroughs to identify maintenance needs
- coordinate routine and emergency repairs with internal staff and external contractors
- ensure timely completion of work orders and maintenance requests
- monitor building systems such as HVAC, plumbing, electrical, fire and life safety and coordinate repairs as needed
- oversee custodial operations ensuring high standards of cleanliness throughout the facility
- ensure building is event-ready for performances, rentals, and special events
- respond to urgent facility issues during business hours and events
- serve as primary point of contact for contractors, service providers, and deliveries
- schedule and coordinate contractor access including keys, parking, and building orientation
- oversee service delivery for outsourced contracts including janitorial, HVAC, pest control, landscaping
- ensure contractors have required insurance documentation and comply with building policies
- monitor vendor performance and service quality and recommend improvements to Director
- maintain vendor contact information and service history records
- support Director with vendor evaluations and contract renewals
- partner with Theater Operations, Production, and Front-of-House teams to ensure seamless event execution
- coordinate building readiness for performances, rentals, meetings, and special events
- align facility staffing and maintenance schedules with performance calendar
- serve as facilities liaison during events and address immediate building or safety concerns
- participate in event planning meetings to anticipate facility needs
- support load-in/load-out coordination with production and event teams
- ensure accessibility and ADA compliance for all events and programs
- maintain work order system by logging, prioritizing, assigning, and tracking completion of requests
- generate reports on work orders, staffing, maintenance activities, and contractor spending
- track building supplies inventory and order cleaning supplies, tools, and equipment
- maintain building operations files including warranties, service contracts, and inspection records
- support annual budgeting process for building operations and staffing
- coordinate building access for staff, contractors, and visiting artists/performers
- participate in departmental and cross-functional meetings
- assist Director with preventative maintenance tracking and compliance documentation
- ensure compliance with fire safety, building codes, health regulations, and accessibility standards
- support emergency preparedness planning, safety drills, and incident response
- maintain safety training records for facilities staff
- coordinate required inspections and ensure timely certification renewals
- report safety concerns and incidents to Director promptly
- ensure proper use of PPE and safe work practices by all facilities staff
- support OSHA compliance and workplace safety initiatives
- perform other duties as assigned
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Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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