Junior Congress Planner / Congress Coordinator
Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $55,300.00 - $102,700.00
Work Schedule
Flexible
Benefits
Flexible benefits
Health Insurance
retirement programs
Parental leave
Adoption assistance
Wellbeing resources
Travel perks
Job Description
Amex GBT is a leading global travel management company that inspires its employees to harness the power of travel as a force for good. Committed to fostering an inclusive and collaborative culture, Amex GBT offers a work environment where every voice is valued and colleagues are encouraged to make a positive impact not only within the travel industry but also in the communities they serve. With a global footprint and a rich history of service excellence, Amex GBT facilitates travel solutions for diverse clients, empowering them to achieve success with tailored strategies and innovative approaches.
Amex GBT is curren... Show More
Amex GBT is curren... Show More
Job Requirements
- Bachelor’s degree preferred
- Minimum three years of congress event planning experience
- Proficiency with Cvent or similar event management systems
- Strong organizational skills
- Excellent written and verbal communication abilities
- Ability to work collaboratively with multiple stakeholders
- Flexibility to travel up to 40 percent of the time
- Must be able to start by early February
Job Qualifications
- Three or more years of experience with congress event planning
- Solid understanding of Cvent software
- Interest in data and detail orientation
- Strong customer interaction skills
- Excellent organizational and communication skills
- Ability to travel up to 40 percent of the time
- Availability to start by early February
Job Duties
- Establish a project timeline and workflow schedule with client and suppliers
- Use business program management system to manage programs from contract turnover to final billing
- Negotiate contracts and handle additional needs for hotels, destination management companies, air services, and third-party vendors
- Communicate with IT support and clients to manage web requirements
- Coordinate and attend site inspections as needed
- Produce program itineraries and agendas
- Conduct program debriefs with clients
- Maintain accurate records and system inputs compliant with company and client policies
- Evaluate program impact and plan for continuous improvement
- Partner with teams to communicate registration and air needs
- Assist with congress meetings including large scale and confidential events
- Promote a positive team environment
- Maintain proactive and open communication with clients
- Lead and communicate program requirements to the team
- Conduct regular status meetings with clients and stakeholders throughout program
- Ensure all program objectives are met
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
OysterLink simplifies hospitality hiring.
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