Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $67,500.00 - $69,500.00
Work Schedule
Weekend Shifts
Night Shifts
Benefits
comprehensive health coverage
Financial Security
Paid Time Off
Paid sick leave
Paid holidays
Employee Discounts
Complimentary general admission
Job Description
The Field Museum, located in Chicago, Illinois, is a renowned cultural institution dedicated to connecting people with the natural environment and human history. Established following the 1893 World Columbian Exposition, the museum has a long history of fostering education, discovery, and conservation. The Field Museum is committed to diversity, equality, and inclusivity in its workplace, and it offers a comprehensive benefits package designed to support employee well-being and work-life balance. Benefits include comprehensive health coverage—medical, dental, vision, and pet insurance—financial security through life and disability benefits and a 403(b) savings plan, generous paid time off, paid sick leave, paid holidays,... Show More
Job Requirements
- Bachelor’s degree in hospitality, event management, business administration, or a related field, or an equivalent combination of education and experience
- Minimum of 3-5 years of experience in event planning, hospitality, venue management, or a related field
- Demonstrated experience managing multiple concurrent events in a fast-paced environment
- Strong organizational, project management, and problem-solving skills
- Excellent written and verbal communication skills
- Proficiency with event management software and basic financial reporting tools
- Ability to work independently while managing multiple priorities and deadlines
- Demonstrated ability to collaborate effectively with diverse stakeholders across multiple departments
- Ability to exercise sound judgment and decision-making in a dynamic, fast-paced environment
- Ability to work evenings, weekends, and holidays as required by event schedules
- Ability to work on-site to support event planning and execution
Job Qualifications
- Bachelor’s degree in hospitality, event management, business administration, or a related field, or an equivalent combination of education and experience
- Minimum of 3-5 years of experience in event planning, hospitality, venue management, or a related field
- Demonstrated experience managing multiple concurrent events in a fast-paced environment
- Strong organizational, project management, and problem-solving skills
- Excellent written and verbal communication skills
- Proficiency with event management software and basic financial reporting tools
- Ability to work independently while managing multiple priorities and deadlines
- Demonstrated ability to collaborate effectively with diverse stakeholders across multiple departments
- Ability to exercise sound judgment and decision-making in a dynamic, fast-paced environment
- Ability to work evenings, weekends, and holidays as required by event schedules
- Ability to work on-site to support event planning and execution
- Preferred experience working in a museum, cultural institution, nonprofit, or landmark venue
- Knowledge of catering, audio-visual, and event production practices
- Experience supporting or managing large-scale events (400+ attendees)
- Basset Certification (Illinois alcohol service certification) or willingness to obtain
Job Duties
- Lead project management for internal meetings and events ranging from small staff gatherings to large-scale receptions and dinners (400+ attendees)
- Manage events end-to-end from intake through planning, execution, and post-event follow-up to ensure successful delivery and stakeholder satisfaction
- Serve as the central point of contact for internal stakeholders facilitating clear communication, aligned expectations, and timely delivery of event requirements
- Prioritize and manage a high volume of concurrent events in a fast-paced environment while maintaining quality and deadlines
- Develop and manage detailed Museum Event Orders (MEOs), timelines, floor plans, and production schedules
- Provide on-site event leadership by overseeing setup, vendor load-in/load-out, event execution, and teardown
- Identify and resolve operational issues in real time to maintain a seamless experience for guests and staff
- Coordinate transitions between event activities and daytime museum operations
- Develop, maintain, and oversee a comprehensive, museum-wide internal events calendar to support scheduling, visibility, and coordination
- Administer and maintain the Reserve event management system as the primary user
- Coordinate space allocations across departments to ensure efficiency and minimize conflicts
- Maintain accurate event documentation, records, and post-event reporting
- Develop, document, and maintain standard operating procedures (SOPs) for event production in collaboration with internal departments
- Facilitate weekly MEO meetings to review upcoming events, confirm logistics, and align operational teams
- Coordinate external vendors including catering, audio-visual, décor/florals, rentals, and entertainment to ensure services align with event requirements
- Collaborate with internal operational teams including Facilities Planning & Operations, Visitor Services, Housekeeping, Security, IT, Media Services/AV, and Catering partners to align resources, staffing, and logistics
- Coordinate liquor operations for internal events with Business Enterprise Operations including inventory pulls, inventory support, and post-event reconciliation as required
- Manage in-house linen program including inventory tracking, cost control, and vendor coordination
- Assist with budget estimates, internal pricing, discounts, and cost controls to support financial management
- Monitor labor utilization, vendor expenses, and operational efficiency to identify cost drivers and opportunities for improvement
- Prepare basic financial summaries and contribute to cost-saving initiatives
- Apply standardized processes and industry best practices to promote consistency and fiscal responsibility across events
- Collaborate with departments across the Museum including the President’s Office, Membership, Development, Education, Marketing & Communications, HR, IT, Curatorial, and Exhibitions to plan and execute internal events that meet organizational needs
- Facilitate cross-department coordination to streamline planning, enhance communication, and maximize shared resources
- Ensure all internal events reflect the Field Museum’s brand, values, and standards of professionalism and hospitality
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Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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