Insomniac - Seasonal Production Coordinator (Procurement) 2025
Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $49,300.00 - $78,600.00
Work Schedule
Standard Hours
Flexible
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Professional development opportunities
hybrid work environment
Job Description
Insomniac is a renowned event production company specializing in the creation and execution of some of the most innovative and immersive music festivals and live events worldwide. Established in 1993 by Pasquale Rotella and headquartered in Los Angeles, Insomniac has grown into a global leader in live entertainment, known for its cutting-edge use of lighting, pyrotechnics, sound design, large-scale art installations, theatrical performances, and next-generation special effects. The company produces approximately 10,000 concerts, club nights, and festivals each year, drawing around seven million attendees across 13 countries on five continents. Its flagship event, the Electric Daisy Carnival Las Vegas, is... Show More
Job Requirements
- High school diploma or equivalent
- Prior experience in procurement, purchasing or vendor relations
- Strong proficiency in Excel and Google Suite
- Ability to negotiate contracts and manage vendor relationships
- Excellent communication skills
- Strong organizational and time management abilities
- Ability to multitask and manage projects in a fast-paced environment
- Capacity to adapt quickly to last minute changes
- Willingness to travel to events and work during evenings, weekends and holidays as required
- Must be authorized to work in the U.S. without sponsorship
- Comfortable working in loud and busy environments
- Able to operate across multiple time zones
Job Qualifications
- Proven ability to navigate through Excel and G Suite including v-look up, pivot table and formula driven tasks
- Familiarity with production equipment such as tenting, stage decking, truss, heavy equipment, fencing and sanitation is a plus
- Ability to negotiate contracts across various production related categories
- Excellent communication skills both verbal and written
- Highly organized with demonstrated effective time management skills
- Previous experience in purchasing or vendor relations
- Strong problem solving skills and ability to remain composed in challenging situations
- Extensive experience managing multiple large-scale projects in a high stress environment
- Exceptional phone etiquette and comfort in dealing with vendors through various communication methods
- Detail oriented with an analytical attitude
- OSHA-10 and Forklift certification is a plus
Job Duties
- Partner and collaborate with Procurement Dept to maintain ongoing communication channels across key stakeholder departments to provide efficient and effective vendor relations and sourcing support
- Partner with Procurement Dept to evaluate vendors through various methods of outreach and objective performance measurements, including on-time delivery, quality of service and price competitiveness
- Coordinate all aspects of the vendor contracting process, including securing service agreements and insurance documentation, advancing credentials and site assets, booking supplemental labor, scheduling install/strike dates, and ensuring timely receipt of invoices
- Develop and maintain strong working relationships with new and existing vendors
- Audit and submit invoices and purchase orders relating to current vendor deals and negotiations
- Organize project details, schedules and spend data through excel spreadsheets and pivot tables
- Ensure product and service quality remain paramount during all vendor discussions and negotiations
- Manage special projects and tasks as assigned
- Conduct research to identify possible sources and suppliers, provide alternatives or substitutions when applicable, assist internal requesters with requirements, evaluate total cost of ownership, and monitor savings on sourcing deals
- Ensure all purchases align with design specifications, project budgets, and timelines
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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