Insomniac - Seasonal Production Coordinator (Procurement) 2025

Fontana, CA, USA|Remote, Travel, Onsite

Job Overview

Employment Type

Hourly

Full-time

Compensation

Type:

Hourly

Rate:

Range $16.50 - $28.00

Work Schedule

Flexible

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Flexible working hours

Retirement Plan

Employee Discounts

Professional development opportunities

Job Description

Insomniac is a leading entertainment company renowned for producing some of the most innovative, immersive music festivals and live events worldwide. Since its founding in 1993 by Pasquale Rotella and headquartered in Los Angeles, Insomniac has grown to become a global leader in live entertainment, hosting over 10,000 concerts, club nights, and festivals annually that attract more than seven million attendees across 13 countries and five continents. The company is particularly famous for its flagship event, the Electric Daisy Carnival Las Vegas, which is the world's largest dance music festival drawing over 525,000 fans over three days. Insomniac's dedication to... Show More

Job Requirements

Must have valid work authorization in the U.S. without visa sponsorship
Must be able to tolerate loud noise levels and busy environments
Must be willing to travel to work and events during holidays, evening and weekend hours as required
Must be comfortable operating across multiple time zones
Must have previous purchasing or vendor relations experience
Must be highly organized and manage time effectively
Must have excellent verbal and written communication skills
Must be able to work in a fast-paced, dynamic team environment
Must be able to adapt quickly to last minute changes
Must be detail oriented and analytical
Some travel required
OSHA-10 and forklift certification is a plus.

Job Qualifications

Proven ability to navigate through Excel and G Suite including v-look up, pivot tables, and formula-driven functions
Familiarity with production equipment such as tenting, stage decking, truss, heavy equipment, fencing and sanitation is a plus
Ability to negotiate contracts across various production related categories
Excellent ability to communicate professionally and effectively, verbally and written
Must be incredibly organized with proof of effective time management skills
Must have previous purchasing or vendor relations experience
Must be able to think quickly on their toes and problem solve challenging situations while maintaining composure
Extensive experience managing multiple large-scale projects in a high stress role
Exceptional phone etiquette and comfort dealing with vendors via various communication methods
Detail oriented with an analytical attitude
OSHA-10 and Forklift certification is a plus.

Job Duties

Partner and collaborate with Procurement dept to maintain ongoing communication channels across key stakeholder departments to provide efficient and effective vendor relations and sourcing support
Partner with Procurement dept to evaluate vendors through various methods of outreach and objective performance measurements including on-time delivery, quality of service and price competitiveness
Coordinate all aspects of the vendor contracting process including working with legal to secure service agreements and insurance documentation, advancing credentials and site assets, booking supplemental labor, scheduling install/strike dates, and ensuring timely receipt of invoices
Develop and maintain strong working relationships with new and existing vendors
Audit and submit invoices and purchase orders relating to current vendor deals and negotiations
Organize project details, schedules and spend data through excel spreadsheets and pivot tables
Ensure product and service quality remain paramount during all vendor discussions and negotiations
Research possible sources/suppliers for requested items, provide alternatives or substitutions, and assist internal requesters with select requirements
Ensure all purchases align with design specifications, project budgets, and timelines
Other special projects and tasks as assigned
Some travel may be required (economy).

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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