Insomniac - Seasonal Production Coordinator (Procurement) 2025

Victorville, CA, USA|Remote, Travel, Onsite

Job Overview

Employment Type

Hourly

Full-time

Compensation

Type:

Salary

Rate:

Range $49,300.00 - $78,600.00

Work Schedule

Standard Hours

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee Discounts

Training and development opportunities

Flexible work arrangements

Job Description

Insomniac is a pioneering and globally recognized event production company that specializes in creating some of the most innovative and immersive music festivals and events around the world. Founded in 1993 by Pasquale Rotella and headquartered in Los Angeles, Insomniac has established itself as a leader in live event entertainment, producing over 10,000 concerts, club nights, and festivals attended by seven million fans annually. With events spanning across 13 countries and five continents, the company’s flagship event, Electric Daisy Carnival Las Vegas, stands as the world’s largest dance music festival, drawing more than 525,000 attendees over three days. Insomniac is... Show More

Job Requirements

Must have work authorization without need for sponsorship
Must be able to tolerate loud noise levels and busy environments
Must be willing to travel during holidays, evenings, and weekends
Must be comfortable operating across multiple time zones
Must have strong administrative and organizational skills
Must be adaptable to fast paced, teamwork-driven environments
Must have the ability to follow directions and handle last minute changes
Must be proficient in Excel and Google Suite
Must have previous purchasing or vendor relations experience
Must have excellent communication skills
Must be detail oriented and analytical
Must be able to handle multiple projects simultaneously
Must have strong problem solving skills

Job Qualifications

Proven ability to navigate through Excel and G Suite including V-look up, pivot table, formula driven calculations
Familiarity with production equipment such as tenting, stage decking, truss, heavy equipment, fencing and sanitation
Ability to negotiate contracts across various production related categories
Excellent verbal and written communication skills
Highly organized with demonstrated time management skills
Previous purchasing or vendor relations experience
Ability to think quickly and problem solve challenging situations while maintaining composure
Experience managing multiple large-scale projects in high stress environments
Exceptional phone etiquette and comfort dealing with vendors via various communication methods
Detail oriented with an analytical attitude
OSHA-10 and forklift certification is a plus

Job Duties

Partner and collaborate with Procurement Dept. to maintain ongoing communication channels across key stakeholder departments to provide efficient and effective vendor relations and sourcing support
Partner with Procurement Dept. to evaluate vendors through various methods of outreach and objective performance measurements, including on-time delivery, quality of service and price competitiveness
Coordinate all aspects of the vendor contracting process including working with legal to secure service agreements and insurance documentation, advancing credentials and site assets, booking supplemental labor, scheduling install/strike dates, and ensuring timely receipt of invoices
Develop and maintain strong working relationships with new and existing vendors
Audit and submit invoices and purchase orders relating to current vendor deals and negotiations
Organize project details, schedules and spend data through excel spreadsheets and pivot tables
Ensure product and service quality remain paramount during all vendor discussions and negotiations
Perform other special projects and tasks as assigned
Travel as required (economy class)
Research possible sources and suppliers for requested items, provide alternatives or substitutions when applicable, and assist internal requesters with select requirements while evaluating total cost of ownership and monitoring savings
Ensure all purchases align with design specifications, project budgets, and timelines

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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