Job Overview
Compensation
Type:
Salary
Rate:
Range $55,000.00 - $65,000.00
Work Schedule
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Training and Development
flexible scheduling
Job Description
Keeneland is a prestigious and historic thoroughbred horse racing and sales company located in Lexington, Kentucky. Founded in 1936, Keeneland has established itself as a premier venue for racing and sales, blending tradition with innovation to serve the equine industry and its dedicated clientele. The company is renowned for its world-class racing events, high-quality horse sales, and commitment to excellence in every aspect of its operations. Keeneland represents a unique blend of the rich heritage of horse racing with cutting-edge technology and hospitality services, making it a cornerstone in the horse racing community and a significant contributor to the local... Show More
Job Requirements
- Education level not explicitly stated but relevant experience preferred
- Prior experience in event coordination, client relations, or hospitality highly desirable
- Availability for night and weekend work during peak seasons
- Ability to lift and/or move up to 50 pounds regularly
- Capable of standing, walking, using hands and fingers, reaching, climbing, balancing, and communicating effectively
- Strong organizational and communication skills
- Proficiency with computer applications such as Excel, Word, and Adobe
- Ability to work collaboratively across departments
- Must maintain discretion when handling sensitive client interactions
Job Qualifications
- Must be available on nights and weekends during peak seasons
- Excellent interpersonal, verbal, and written communication skills
- Organized, solution oriented, and flexible
- Strong work ethic and ability to make judgement calls in important situations
- Detail oriented to ensure all event components are executed at the highest level
- Self-starter with desire to problem solve in a fast-paced setting
- Ability to complete projects and meet deadlines
- Discretion when working with high-end Keeneland Sales and Racing clientele
- Strong computer skills including Excel, Word, and Adobe
Job Duties
- Coordinate race day accommodations for sales team members and stakes and non-stakes horsemen including dining, ticketing, parking, and hotel accommodations
- Work with Keeneland departments to execute horsemen related hospitality
- Assist with ETix training for supporting positions
- Reconcile daily iCard charges for horsemen billing accuracy
- Manage the Julep Cup Program including recruitment, communication, and event logistics
- Create and update Winner's Circle Presentation Schedule coordinating presenters and team members
- Assist in running photograph from Coady to Director's Room for celebrations
- Review and approve event menus with Special Events
- Manage master guest list for all events with updated contacts
- Execute assigned events ensuring high service level including Kentucky Downs Day, Auction Team Dinner, Food Trucks, Complimentary Beverages, Client Conference Rooms, Track Kitchen, Barn Activations
- Assist Horsemen Relations Manager with additional sales and racing events, including Championship Sale
- Manage Sales Gifting program emphasizing high impact and functional items, inventory management
- Work with internal teams on gifting ideas, sourcing, packaging, assembly, and delivery
- Collaborate with local hotels to provide horsemen rates year-round
- Create and maintain website resource for client bookings with preferred vendors
- Coordinate with local restaurants to reserve tables during core business seasons
- Manage transportation services through local vendors for out-of-town clients
- Oversee complimentary vehicle activations during Sales
- Create and update Standard Operating Procedures for the department
- Develop form documents and communication overviews for cohesive departmental communication
- Maintain project lists for timely execution of activations and event elements
- Manage and update budgets for assigned events
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