Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $100,000.00 - $120,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee assistance program
Disability insurance
Job Description
Seabreeze Management Company is a well-established and full-service property management firm headquartered in Aliso Viejo, California. With over 35 years of industry experience, Seabreeze manages a diverse portfolio that includes more than 150,000 residential and commercial properties. Its extensive geographic footprint spans multiple states, including California, Nevada, Arizona, Idaho, and Washington. Seabreeze has built a reputation for providing an unparalleled client experience tailored to commercial common-interest developments and homeowners' associations. With a philosophy rooted in trust, collaboration, and service excellence, Seabreeze and its family of companies strive to foster thriving communities by serving as trusted advisors and collaborative partners to... Show More
Job Requirements
- Minimum of 5 years of community association and/or property management experience
- 5 years of supervisory experience
- Ability to coordinate multiple projects and exercise independent judgment
- Intermediate mathematics skills
- Strong written and oral communication skills
- Proficiency in customer relations at all management levels
- Experience handling confidential information with discretion
- Effective follow-up skills
- Professional business image and personal etiquette
- Strong organizational, planning, and time management skills
- Ability to meet scheduling and attendance requirements
- Proficiency in Outlook, Microsoft Word, Excel, and Internet use
- High school diploma or equivalent
- Availability for after-hours Board meetings as needed
Job Qualifications
- Minimum of 5 years of community association and/or property management experience
- At least 5 years of supervisory experience
- Effective in motivating and building strong teams
- Skilled in coordinating multiple projects and time management
- Proficient in intermediate mathematics and written and oral communication
- Strong internal and external customer relation skills
- Experience handling confidential and sensitive information with discretion
- Excellent follow-up skills
- Maintains a professional and business image with proper etiquette
- Strong organizational, planning, project management, and problem-solving skills
- Ability to handle priorities and deadlines effectively
- Must meet scheduling and attendance requirements
- Knowledge of Outlook, Microsoft Word, Excel, and Internet applications
- High school diploma or equivalent required
- Bachelor’s degree preferred
- CCAM or CMCA designations desired
- Availability for Board meetings after regular business hours
Job Duties
- Oversee office staff, vendors, and suppliers to attain Association goals as established by the Board of Directors
- Draft correspondence in response to Board of Directors policies and other correspondence as it pertains to the Homeowner Association
- Direct and organize all office operations
- Direct the work efforts and schedules for all office staff
- Ensure adequate insurance coverage for the Association as stated in governing documents and review as necessary
- Establish and maintain relationships with the Association's general counsel under Board guidance
- Review and approve employee timesheets and maintain personnel files including vacation and sick leave records
- Assist with the creation of the Association's annual operating and reserve budgets in conjunction with Board and Finance Committee
- Analyze and research probable increases or decreases for budget items
- Provide Board with written justifications of budget changes and historical comparisons
- Review and monitor budget accounts to identify variances
- Ensure proper accounting and reconciliation for work and change orders
- Prepare and maintain a vendor list for qualified vendors in key maintenance and repair areas
- Draft specifications for Requests for Proposal and review open proposals
- Provide general counsel with draft bid proposals and accept contracts upon Board approval
- Review and ensure journal entry verification on monthly financial statements
- Approve Association payments and provide financial recommendations to the Board
- Monitor delinquent accounts and adherence to assessment collection processes
- Oversee maintenance scheduling and inspections of Association property in conjunction with Maintenance Committee
- Pre-screen, interview, train, supervise, and terminate employees as necessary
- Conduct position and wage research and annual performance appraisals
- Provide employee guidance on work practices and policies
- Ensure safety and quality standards in vendor and contractor practices
- Attend Board meetings as required
- Maintain confidentiality and use diplomacy in communications
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Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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