Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $95,000.00 - $102,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible spending account
Equal opportunity employer
Job Description
Seabreeze Management Company is a distinguished full-service property management firm with a portfolio that spans over 150,000 residential and commercial properties. Headquartered in Aliso Viejo, California, Seabreeze has spent more than 35 years delivering unparalleled client experiences to commercial common-interest developments and homeowners' associations. With a network of offices across California, Nevada, Arizona, Idaho, and Washington, the company has expanded its mission beyond management to become a trusted advisor and collaborative partner. Seabreeze is dedicated to building thriving communities by prioritizing superior service and unwavering integrity in every partnership.
At the core of Seabreeze's operations is a people-first philosophy en... Show More
At the core of Seabreeze's operations is a people-first philosophy en... Show More
Job Requirements
- minimum of 5-10 years of community association and/or property management experience focusing on large-scale properties
- 5-10 years of supervisory experience
- high school diploma or equivalent required
- ability to coordinate multiple projects and use time management skills
- effective written and oral communication skills
- strong customer relation skills and ability to communicate with all levels of management and stakeholders
- ability to work with confidential/sensitive information and use discretion
- strong follow-up skills
- professional image and personal etiquette
- excellent organizational, planning, project management, time management, and problem-solving skills
- ability to prioritize and meet deadlines
- meet scheduling and attendance requirements
- availability for regular business hours and after-hours Board meetings as necessary
Job Qualifications
- High school diploma or equivalent required
- bachelor's degree preferred
- community Manager Certification (e.g., CCAM, CMCA, AMS, PCAM, LSM) is highly desired
- minimum of 5-10 years of community association and/or property management experience focusing on large-scale properties
- 5-10 years of supervisory experience
- strong written and verbal communication skills
- proficiency in computer applications including Outlook, MS Word, Excel, Adobe Acrobat, MAS 90, Internet Access, and PowerPoint
- effective coordinator of multiple projects with strong time management skills
- ability to exercise independent judgment
- strong customer relation skills
- professionalism with business image and personal etiquette
- organizational, planning, project management, time management, and problem-solving skills
- ability to handle confidential information with diplomacy and discretion
Job Duties
- Oversee and manage office staff, vendors, and suppliers to achieve Association objectives as defined by the Board of Directors
- organize and direct all office operations, including managing schedules and ensuring efficient workflow
- draft and manage correspondence in line with Board policies and Homeowner Association requirements
- ensure adequate insurance coverage for the Association, reviewing and updating policies as necessary
- maintain and foster relationships with the Association's general counsel, adhering to guidelines set by the Board
- review and approve employee timesheets, maintaining accurate personnel records including vacation and sick leave
- collaborate with the Board of Directors, Finance Committee, and Management Company to develop the Association's annual operating and reserve budgets
- analyze and research financial data to forecast budgetary needs, identifying potential increases or decreases in specific expense and income categories
- provide the Board with written justifications for any changes to the budget, supported by data and historical trends
- monitor and review all Association budget accounts throughout the year, making adjustments as necessary to account for variances and seasonal changes
- ensure proper accounting and reconciliation for work and change orders
- prepare and maintain a comprehensive vendor list, ensuring that each key area (e.g., carpentry, electrical, engineering, landscaping) has three vetted and qualified vendors
- manage vendor relationships to ensure timely and cost-effective procurement of goods and services
- draft specifications for Requests for Proposal (RFPs) under the direction of the Board of Directors
- review and monitor RFPs and ensure that all proposals are reviewed by the Board before approval
- coordinate with the Association's general counsel to review draft bid proposals prior to Board presentation
- manage the approval and execution of contracts in accordance with Board specifications
- review and verify journal entries via the Association's monthly unaudited financial statements
- approve Association checks for invoice payments, ensuring compliance with budgetary guidelines
- provide monthly, quarterly, and annual financial recommendations to the Board regarding resource allocation and expenditure prioritization
- work with Accounts Receivable to monitor delinquent accounts, ensuring adherence to the Association's collection process
- oversee the receipt and accounting of all monetary payments made to the Association for amenities and access items
- plan and schedule maintenance activities for the Association's common areas and amenities
- collaborate with the Maintenance Committee to assess property conditions, gather data, and provide actionable recommendations to the Board
- confer with vendors and contractors to address and resolve issues related to contracted projects, following Board guidelines
- inspect and investigate possible unsafe vendor or contractor practices, recommending corrective actions to the Board as needed
- pre-screen, interview, and manage the recruitment process for office positions
- train and supervise new and existing employees, providing guidance on performance and adherence to policies
- conduct annual performance appraisals, making recommendations for salary adjustments
- ensure all Human Resources policies are administered consistently, coordinating with the Controller as needed
- perform additional tasks and responsibilities as required by the Board of Directors to support the Association's goals and operations, including special projects, reports, and participation in various committees or activities as needed
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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