General Clerk II (Receptionist)

Pittsburgh, PA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $15.00 - $20.00

Work Schedule

Day Shifts

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life insurance

401(k) with employer match

Paid Time Off

Job Description

E2 Federal Services, LLC is a distinguished affiliate of E2 Consulting Engineers, Inc., a professional services firm that has been a trusted name since its founding in 1988. Specializing in federal base operations and infrastructure support services, E2 demonstrates a strong commitment to safety, innovation, collaboration, and excellence. The company operates within a framework that prioritizes quality service to federal clients while fostering a positive and professional work environment for its employees. Known for its stable presence in the federal contracting arena, E2 Federal Services offers a dynamic workplace where dedication to mission success and employee growth are highly valued.Show More

Job Requirements

High school diploma or equivalent
Ability to operate general office equipment including computer, phones, fax, copiers, printers and related media and information devices
Proficiency with Microsoft products including Word, Excel, PowerPoint, Outlook
Ability to learn government software programs and systems
Ability to work independently on projects requiring research and preparation of briefing or presentation materials
Ability to anticipate requirements, apply judgement and choose among widely varying methods and procedures to prioritize and process tasks
Ability to communicate and interact with others at various levels of management, both in person and/or by telephone to conduct business
Ability to work under time pressure and rapidly for long periods to meet deadlines
Ability to maintain confidentiality
Detail oriented
Excellent attitude, courteous and professional demeanor, and enthusiastic team member

Job Qualifications

High school diploma or equivalent
General administrative support experience
Excellent communication, grammatical and proofreading skills
Ability to operate general office equipment including computer, phones, fax, copiers, printers and related media and information devices
Proficiency with Microsoft products (Word, Excel, PowerPoint, Outlook)
Ability to learn government software programs and systems
Ability to work independently on projects requiring research and preparation of briefing or presentation materials
Ability to anticipate requirements, apply judgement and choose among widely varying methods and procedures to prioritize and process tasks
Ability to communicate and interact with others at various levels of management, both in person and/or by telephone to conduct business
Ability to work under time pressure and rapidly for long periods to meet deadlines
Ability to maintain confidentiality
Detail oriented
Excellent attitude, courteous and professional demeanor, and enthusiastic team member
Associate degree in Business Administration or related field preferred
Minimum 3-5 years professional office experience in administrative, technical and/or customer service function preferred

Job Duties

Provide receptionist services including maintaining lobby area, brochures, maps and directions
Answer and transfer telephone calls, take and relay messages, greet visitors and arrange for the responsible employee(s) to escort them to the appropriate office/location
Provide general administrative support including managing schedules and appointments, managing telephone calls, greeting and assisting visitors, pickup, sort and deliver mail and packages, scanning documents, and handling incoming and outgoing faxes
Develop, compose, proofread, edit and transmit correspondence, memoranda, reports, spreadsheets, presentations, forms, etc.
Upload documents into the system and maintain files ensuring confidentiality and compliance with the Privacy Act
Coordinate logistics, schedules and resources for meetings, events and inspections
Prepare documents for signature
Maintain records in accordance with storage, retention, and disposition instructions
Prepare and maintain various reports and logs
Ensure that subjects accurately complete required forms in compliance with regulations and report non-compliance
Prepare and coordinate travel arrangements in automated travel system, prepare documentation, and prepare conference registrations
Establish and maintain filing system in accordance with Records Management Program
Maintain databases and information systems, reconcile data, and generate reports
Maintain department's office supplies and equipment, prepare purchase requisitions, and complete and route work orders
Work independently and confidently on projects requiring research and preparation of charts and other presentation material
Use subject-matter knowledge and judgement to complete assignments
Perform other duties as assigned to ensure timely project execution

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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