General Clerk II (Receptionist)

Pittsburgh, PA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $15.00 - $20.00

Work Schedule

Standard Hours

Day Shifts

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life insurance

401(k) with employer match

Paid Time Off

Job Description

E2 Federal Services, LLC is a distinguished affiliate of E2 Consulting Engineers, Inc. (E2), a well-established professional services firm founded in 1988. E2 specializes in providing federal base operations and infrastructure support services with a focus on delivering exceptional quality, safety, innovation, and collaboration. The company is committed to excellence and is widely recognized for its dedication to providing superior services that meet the complex needs of federal clients. E2 Federal Services continues this legacy by supporting federal operations with highly competent and professional personnel who strive to uphold the highest standards of service and integrity in their work.
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Job Requirements

High school diploma or equivalent
general administrative support experience
excellent communication, grammatical and proofreading skills
must be able to operate general office equipment including computer, phones, fax, copiers, printers and related media and information devices
proficiency with Microsoft products (Word, Excel, PowerPoint, Outlook)
ability to learn government software programs and systems
ability to work independently on projects requiring research and preparation of briefing or presentation materials
ability to anticipate requirements, apply judgement and choose among widely varying methods and procedures to prioritize and process tasks
ability to communicate and interact with others at various levels of management both in person and/or by telephone
ability to work under time pressure and rapidly for long periods to meet deadlines
ability to maintain confidentiality
detail oriented
excellent attitude, courteous and professional demeanor, and enthusiastic team member

Job Qualifications

High school diploma or equivalent
general administrative support experience
excellent communication, grammatical and proofreading skills
ability to operate general office equipment including computers, phones, fax, copiers, printers and related devices
proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
ability to learn government software programs and systems
ability to work independently on projects requiring research and preparation of briefing or presentation materials
ability to anticipate requirements, apply judgment and prioritize tasks
ability to communicate and interact effectively with management and staff
ability to work under time pressure to meet deadlines
ability to maintain confidentiality
detail oriented
excellent attitude, courteous and professional demeanor, enthusiastic team member

Job Duties

Provide receptionist services including maintaining lobby area, brochures, maps and directions
answer and transfer telephone calls, take and relay messages, greet visitors and arrange for responsible employee to escort them
provide general administrative support including managing schedules and appointments, managing telephone calls, greeting and assisting visitors, handling mail and packages, scanning documents, and handling incoming and outgoing faxes
develop, compose, proofread, edit and transmit correspondence, memoranda, reports, spreadsheets, presentations and forms
upload documents into the system and maintain files ensuring confidentiality and compliance with the Privacy Act
coordinate logistics, schedules and resources for meetings, events and inspections
prepare documents for signature
maintain records in accordance with storage, retention, and disposition instructions
prepare and maintain various reports and logs
ensure subjects complete required forms in compliance with regulations and report non-compliance
prepare and coordinate travel arrangements in automated travel system
establish and maintain filing system according to Records Management Program
maintain databases and information systems, reconcile data and generate reports
maintain office supplies and equipment, prepare purchase requisitions, and complete and route work orders
work independently on projects requiring research and preparation of charts and presentation material
use subject-matter knowledge and judgement to complete assignments
perform other duties as assigned to ensure timely project execution

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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