You're Viewing 1 Of 95,000+ Jobs On OysterLink
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $52,500.00 - $58,000.00
Work Schedule
Flexible
Benefits
Health Insurance
Dental Insurance
Vision Insurance
prescription benefits
Retirement benefits
paid leave
Job Description
The Aspen Institute is a distinguished global nonprofit organization established in 1949 with the mission to ignite human potential, foster understanding, and create new possibilities for a better world. Headquartered in Washington, DC, with an additional campus in Aspen, Colorado, the Institute operates an extensive international network of partners committed to driving meaningful change through dialogue, leadership, and decisive action. Over the decades, the Aspen Institute has evolved into a respected platform where leaders, thinkers, and innovators convene to tackle society's most pressing challenges. The organization’s programs and events are designed to encourage thoughtful discussion and effective solutions that have... Show More
Job Requirements
- Bachelor's degree required
- 1-3 years of experience in hospitality and/or event management
- proficiency with Microsoft Office and Google Workspace
- excellent oral and written communication skills
- ability to work with diverse cultures and viewpoints
- flexible problem solver
- willing and able to travel internationally
- detail-oriented
- ability to manage multiple tasks under pressure
Job Qualifications
- Bachelor's degree
- 1-3 years of experience in hospitality or event management
- experience planning and executing large-scale events or membership gatherings
- strong operations and logistics skills
- proficiency with Microsoft Office and Google Workspace
- familiarity with Salesforce and/or Cvent preferred
- excellent oral and written communication skills
- professionalism and attention to detail
- ability to work with diverse cultures and viewpoints
- strong problem-solving and adaptability
- willingness to travel internationally
- teamwork and collaboration skills
Job Duties
- Coordinate all aspects of global seminar and experience operations including hotel accommodations, meals, ground transportation, AV requirements, and special activities
- Oversee venue contracting, Banquet Event Order planning, and schedule implementation at program venues
- Manage seminar readings production and event materials procurement
- Develop staffing plans, run-of-show documents, and staff training resources
- Support planning and coordination of large-scale gatherings including hotel bookings and tracking food and beverage needs
- Assist with programming, curriculum design, seminar slotting, room assignments, and agenda coordination
- Lead project management for onboarding sessions, monitor communications and respond to event inquiries
- Maintain meeting agendas, capture minutes, and identify actionable next steps for working groups
- Serve as primary contact for Fellows and program staff, providing updates and communications
- Collaborate on participant outreach, event marketing materials, and external assets with communications team
- Track event expenses, process vendor invoices and reimbursements, and maintain financial records
- Assist in post-event survey building, analysis, and annual reporting
- Monitor event registration data and reconcile attendee information in Salesforce
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
Don't Stop At One Job - There's More
Create a free profile
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
More Jobs Like This:
View All