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Front Office Manager

Job Overview

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Employment Type

Full-time
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Compensation

Hourly
Range $18.00 - $27.25
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Work Schedule

Flexible
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Benefits

Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Training and Development
Paid holidays

Job Description

Highgate Hotels is a leading real estate investment and hospitality management company with a robust portfolio of over $15 billion in assets under management. The company boasts a global presence with more than 400 hotels across North America, Europe, the Caribbean, and Latin America. Known for its innovative approach to hospitality over a 30-year history, Highgate specializes in guiding properties throughout their life cycles—from the initial planning and development stages to recapitalization or disposition. The company is recognized for developing a diverse array of hotel brands that range from bespoke lifestyle establishments and legacy brands to independent hotels and resorts.... Show More

Job Requirements

  • At least 5 years of progressive experience in hotel or related field
  • Supervisory experience
  • Proficiency in Windows and office software
  • Valid driver's license
  • Ability to work long and light hours
  • Ability to lift up to 20 pounds occasionally and/or 10 pounds frequently
  • Warm and friendly demeanor
  • Effective communication skills
  • Problem-solving ability
  • Multitasking and prioritization skills
  • Service-oriented approach
  • Attendance at meetings and trainings
  • Compliance with appearance standards
  • Ability to handle confidential information
  • Flexibility to perform other duties as required

Job Qualifications

  • At least 5 years of progressive experience in hotel or related field or a 2-year college degree and 3 or more years of related experience or a 4-year college degree and at least 1 year of related experience
  • Supervisory experience required
  • Proficient in Windows, company approved spreadsheets and word processing
  • Valid driver's license
  • Ability to work varying hours including long and light shifts
  • Ability to exert up to 20 pounds of force occasionally and/or up to 10 pounds frequently
  • Warm and friendly demeanor
  • Effective verbal and written communication skills with all levels of employees and guests
  • Effective listening and problem-solving skills
  • Ability to multitask and prioritize departmental functions
  • Service-oriented attitude
  • Attendance at all required meetings and trainings
  • Participation in management-on-duty coverage
  • Regular attendance in compliance with company standards
  • High standards of personal appearance and grooming including wearing name tags
  • Compliance with hotel standards and regulations
  • Productivity-focused and able to identify and implement solutions
  • Effective problem handling and confidentiality maintenance
  • Other duties as assigned by management

Job Duties

  • Respond to all guests' requests, problems, complaints and/or accidents in a courteous and efficient manner
  • Motivate, coach, counsel and discipline Guest Services personnel according to company standards
  • Prepare and conduct interviews and follow hiring procedures
  • Develop employee morale and ensure training of Guest Services staff
  • Maximize room revenue and occupancy by monitoring daily status and rate variance
  • Attend daily and monthly Rooms Merchandizing meetings
  • Participate in management-on-duty programs
  • Review and submit staff worked hours for payroll
  • Prepare employee schedules according to business forecasts and payroll budgets
  • Ensure accurate billing and maximize no-show revenue
  • Maintain Purchase Orders, invoice vouchering and checkbook accounting
  • Complete Wage Progress, Productivity and Ten Day Forecast reports timely
  • Maintain professional communication with other departments
  • Work closely with Accounting on discrepancies
  • Operate Front Office computer systems and PBX console
  • Ensure staff greet all guests according to standards
  • Implement all hotel policies and house rules
  • Ensure staff sign off on Service Standards
  • Assist in revenue and occupancy forecasting
  • Manage logging and delivery of messages, packages, and mail timely
  • Maintain constant communication with Housekeeping, Reservations, and Credit Manager
  • Operate radios professionally
  • Coordinate implementation of hotel service philosophy
  • Ensure accurate cash handling
  • Enforce hotel credit policies
  • Maintain attention, friendliness, and courtesy among staff
  • Manage Lost and Found procedures
  • Establish and maintain key control system
  • Ensure participation in monthly team meetings
  • Focus Guest Services on guest service and audit scores
  • Monitor VIPs and special guest requests

Job Qualifications

Experience

Mid Level (3-7 years)


Job Location

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