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Job Overview
Employment Type
Temporary
Full-time
Part-time
Compensation
Salary
Range $28,000.00 - $42,000.00
Benefits
401(k)
Employee assistance program
employee discount
Paid Time Off
Professional development assistance
Job Description
We are a professional and customer-focused organization committed to delivering exceptional service and creating a welcoming environment for all visitors and clients. Our company thrives by valuing effective communication, operational excellence, and a positive workplace culture. We seek to grow with individuals who are passionate about office management and administrative support, ensuring that every interaction at our front desk leaves a lasting good impression. Our team prides itself on professionalism, attention to detail, and dedication to maintaining smooth operations so that all departments can function efficiently and successfully. Recognizing the importance of the front desk role in shaping first impressions,... Show More
Job Requirements
- Prior office experience or administrative support roles
- Proficiency in Microsoft Office Suite and Google Workspace
- Experience with multi-line phone systems
- Strong organizational and time management skills
- Excellent communication and customer service skills
- Bilingual abilities preferred
- Ability to handle confidential information responsibly
Job Qualifications
- Prior office experience or administrative support roles demonstrating strong organizational skills
- Proficiency in computer skills including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with multi-line phone systems and handling high-volume calls with professionalism
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Knowledge of clerical tasks such as filing, proofreading, data entry, and calendar management
- Previous experience in customer service or as a receptionist in medical or dental offices is a plus
- Familiarity with QuickBooks or bookkeeping software is advantageous but not required
- Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
Job Duties
- Greet visitors warmly and direct them appropriately, ensuring a positive first impression
- Manage multi-line phone systems, answer inquiries promptly, and route calls efficiently
- Maintain a professional and organized front desk area, including filing, data entry, and document proofreading
- Schedule appointments, manage calendars, and coordinate meetings using Google Workspace and Microsoft Office tools
- Handle incoming and outgoing mail, deliveries, and maintain office supplies inventory
- Support clerical tasks such as typing correspondence, updating records in QuickBooks or other software, and maintaining accurate filing systems
- Provide customer support by addressing inquiries with excellent phone etiquette and professionalism
- Assist with basic bookkeeping tasks and data entry to support office operations
- Ensure confidentiality of sensitive information while managing administrative responsibilities effectively
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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