Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Paid holidays
Job Description
The Roman Catholic Diocese of Charleston is a prominent religious organization serving a vast community of parishioners, visitors, and Catholic faithful within the Charleston area. Known for its commitment to fostering spiritual growth, charity, and community engagement, the Diocese is an integral institution in the lives of many, providing not only religious services but also a range of community-oriented programs and support. The Diocese operates under the principles and teachings of the Catholic Church, emphasizing the mission of faith, service, and stewardship. The environment within which it functions is one of inclusivity, respect, and dedication to upholding the values that... Show More
Job Requirements
- High school diploma or equivalent
- previous experience in a receptionist or administrative role preferred
- proficiency in Microsoft Office Suite and internet browsers
- excellent communication and interpersonal skills
- strong organizational skills and attention to detail
- ability to multitask and handle a busy front office environment
- professional appearance and demeanor
- be a practicing Catholic in good standing and supportive of the Church’s mission
Job Qualifications
- High school diploma or equivalent
- additional education or certification in office administration is a plus
- previous experience in a receptionist or administrative role preferred
- proficiency in Microsoft Office Suite and internet browsers
- excellent communication and interpersonal skills
- strong organizational skills and attention to detail
- ability to multitask and handle a busy front office environment
- professional appearance and demeanor
- bilingual (English/Spanish) is a plus
- practicing Catholic in good standing and supportive of the Church’s mission
Job Duties
- Welcome parishioners, visitors, and guests in a polite, attentive, and professional manner and require them to sign in
- answer and direct incoming phone calls, providing information and assistance as needed
- respond to visitors and phone inquiries, directing them to the appropriate department or staff member
- maintain a clean, organized, and welcoming reception area
- maintain detailed visitor logs, recording entry and exit times, contact information, and visit purpose
- schedule appointments, manage calendars, and coordinate front desk activities
- assist with preparation and distribution of correspondence, documents, telephone lists, invoices, and reports
- support office with mail distribution
- maintain office supply inventory and place orders as needed
- order consistent supply of printer cartridges for front desk printer and HR office printer
- stock paper in first floor copy room printer each morning
- maintain accurate records including databases
- ensure confidentiality of sensitive information and compliance with diocesan policies
- assist in scheduling and coordinating Diocesan events and activities
- coordinate, schedule and calendar meetings as needed
- manage access to Chancery facilities
- perform various other tasks assigned
- abide by the Code of Conduct and uphold the mission and values of the Catholic Church
- occasionally assist with events or activities
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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