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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $52,000.00 - $60,000.00
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Paid holidays
Life insurance
Job Description
The University of Michigan, located in Ann Arbor, MI, is a prestigious public research university recognized globally for its academic excellence, innovative research, and commitment to diversity and inclusion. As one of the top-tier universities in the United States, the University of Michigan serves a vibrant community of students, faculty, and staff across numerous disciplines and professional fields. The Office of the Provost is a key administrative department within the university, responsible for overseeing academic affairs and supporting the educational mission of the institution.
The position of Front Desk Coordinator, classified as an Administrative Assistant Senior, offers an exciting o... Show More
The position of Front Desk Coordinator, classified as an Administrative Assistant Senior, offers an exciting o... Show More
Job Requirements
- High school diploma
- Four years of experience in an administrative role
- Customer service experience
- Experience working in a fast-paced professional environment
- Ability to maintain strict confidentiality
- Proficiency with Microsoft Office Suite
- Proficiency with Google Suite
- Familiarity with Canva and Adobe Creative is a plus
Job Qualifications
- High school diploma
- Four years of experience in an administrative role
- Customer service experience
- Experience working in a fast-paced professional environment
- Ability to maintain strict confidentiality
- Proficiency with Microsoft Office Suite
- Proficiency with Google Suite
- Familiarity with Canva and Adobe Creative is a plus
Job Duties
- Serve as the first point of contact for the office, welcoming visitors and triaging phone calls and emails
- Assist in troubleshooting office equipment, maintaining office supplies, and keeping electronic files
- Coordinate office merchandise orders and life cycle acknowledgements
- Serve on building-wide committees such as Kitchenette, Office Supply, Green Team, and Building Immediate Response Team
- Promote communication with Ruthven facilities team and support upkeep of office suite, kitchenette, appliances, and shared conference rooms
- Maintain directories, email groups, and department contact lists
- Assist in organization and coordination of office and department meetings including reserving conference rooms, ordering catering, and facilitating room set-up and breakdown
- Maintain forms of payment, file receipts and reconcile charges
- Provide additional support for special meetings, executive searches, and university events
- Manage multiple projects such as Provost Office Faculty Suite guest lists and materials
- Manage Provost's season tickets for university events
- Coordinate annual organizational chart updates across schools and colleges
- Oversee annual review of executive committee appointments
- Facilitate meeting transitions to ensure the Provost's daily schedule runs smoothly
- Prepare physical and electronic meeting materials including event briefings and travel itineraries
- Help manage filing system and university archives
- Assist with special projects including executive searches, surveys, and scheduling
- Create documents and keep history of project processes
- Perform other administrative duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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