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Front Desk & Office Services Coordinator
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $42,500.00 - $52,000.00
Work Schedule
Standard Hours
Benefits
401(k)
401(k) matching
Dental Insurance
Health Insurance
Life insurance
Paid Time Off
Vision Insurance
Job Description
Open Access Technology International, Inc. (OATI) is a leading provider of innovative technology solutions, specializing in software and services designed to optimize the energy industry's operations and transactions. Founded with a commitment to excellence and customer focus, OATI supports clients worldwide with a robust suite of products aimed at improving the efficiency and reliability of energy markets and infrastructure. The company prides itself on fostering a collaborative, inclusive work environment where employees are empowered to grow professionally and contribute meaningfully to the organization’s success. Located in Bloomington, OATI combines technology expertise with industry knowledge to maintain its position as a... Show More
Job Requirements
- Associate's degree preferred or equivalent experience
- strong attention to detail
- excellent organization and multitasking abilities
- proficiency in MS Office
- professional phone etiquette
- ability to work independently
- effective time management skills
- legally authorized to work in the U.S. without sponsorship now or in the future
- physical ability to lift office supplies
- must work on-site
Job Qualifications
- Associate's degree preferred or equivalent experience
- strong attention to detail, organization, and multitasking skills
- proficiency in MS Office
- professional phone etiquette
- ability to work independently
- effective time management skills
- legally authorized to work in the U.S. without sponsorship now or in the future
- ability to lift office supplies as needed
- experience in customer service or office coordination preferred
Job Duties
- Manage meeting room reservations and ensure seamless event logistics
- answer and direct calls professionally
- assign badges to guests and new employees
- stock and manage office supplies
- assist the Talent team
- coordinate shipments, deliveries, and vendor escorts
- support building security, monitor gate access, and report turnstile issues
- respond to alarms and document security concerns
- assist the Training department with tracking registrations and participant lists
- send customer notifications via Outlook including reminders, confirmations, and follow-ups
- ensure meeting areas remain clean, organized, and event-ready
- oversee event setup ensuring a seamless experience for VIP guests
- coordinate food orders for internal and external events by managing vendor and catering logistics and preparing requisition forms
- maintain detailed documentation of training attendance and scheduling
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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