Film and Media Studies and Theater Administrative Coordinator

Allentown, PA, USA|Onsite

Job Overview

Employment Type

Temporary

Full-time

Compensation

Type:

Hourly

Rate:

Range $18.75 - $26.00

Work Schedule

Standard Hours

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Job Description

This opportunity is for a 10-month Administrative Coordinator position at the Film and Media Studies (FAMS) program and Theater Department located on the Williams Arts Campus at 248 North Third Street. The hiring entity is an educational institution, focused primarily on higher education within the arts disciplines. The Film and Media Studies and Theater programs provide students with exceptional academic and practical experiences, helping them to develop their skills and understanding through immersive studies and live events. The Administrative Coordinator plays a crucial role in supporting these academic programs by managing and coordinating the day-to-day operations and a wide range... Show More

Job Requirements

Proven work experience as an Administrative Coordinator, Administrator, or similar role
Hands-on experience with MS Office, Google Workspace, Zoom or equivalent required
Strong verbal and written communication skills
Strong time-management skills with ability to prioritize tasks
Excellent attention to detail
Basic math skills for bookkeeping and related duties
Effective problem-solver
Some evening and weekend availability for FAMS and Theater events
Bachelor’s degree preferred
Demonstrated ability to learn new technology required

Job Qualifications

Proven work experience as an Administrative Coordinator, Administrator, or similar role
Hands-on experience with MS Office, Google Workspace, Zoom or equivalent
Strong verbal and written communication skills
Experience in customer service is a plus
Strong time-management skills with the ability to prioritize tasks
Excellent attention to detail
Basic math skills for bookkeeping and related duties
Effective problem-solving skills
Some evening and weekend availability for events
Bachelor’s degree preferred
Experience with Banner, Moodle, Qualtrics and Wordpress is a plus
Demonstrated ability to learn new technology
Experience in higher education and/or the Arts is especially desirable

Job Duties

Coordinate programs, events, meetings, and activities supervised by FAMS and Theater faculty
Track budgets and coordinate payments and contracts as needed using College Finance software
Handle office management duties including answering the phone and coordinating mail
Coordinate with faculty to ensure provision of course documents and production materials
Serve as building manager for 248 N. 3rd Street and coordinate maintenance and emergency preparedness
Use Microsoft Office and Google Workspace as required
Master College's administrative platforms including Banner, Cognos, and Emburse for efficient use
Purchase supplies and equipment using the p-card and coordinate p-card usage
Update FAMS and Theater websites in coordination with faculty and marketing teams
Coordinate space usage and reserve spaces on the Arts Campus
Support Front of House and Box Office staff as needed
Assist with publicity for events
Manage and maintain program and departmental records for FAMS and Theater

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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