Facility Rental Coordinator

West Palm Beach, FL, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Flexible

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life insurance

Retirement Plan

Paid vacation

sick leave

Paid holidays

Tuition Reimbursement

Job Description

The City of Greenacres is dedicated to providing exceptional community services and maintaining a high standard of living for its residents. Known for its vibrant and welcoming community, Greenacres offers a variety of recreational and community amenities designed to enhance the quality of life. This city operates a range of community centers and facilities that serve as hubs for social, athletic, and cultural activities. With a commitment to excellent public service, the City of Greenacres fosters a supportive and collaborative work environment for its employees, encouraging professional growth and development.

This position within the City of Greenacres Community and Recrea... Show More

Job Requirements

Must have graduated from an accredited high school or have obtained a State of Florida GED certificate or equivalent
Must possess and maintain a valid State of Florida driver’s license
Must be of good moral character
Must submit to a post-offer physical examination, drug screen and Level II fingerprinting
A minimum of three professional/personal references must be provided
Upload H.S. Diploma/GED certificate
Upload College Diploma if applicable
Upload Veterans Preference documentation if applicable
Upload Military DD214 Form if applicable
Upload Military Discharge Certificate if applicable

Job Qualifications

High school diploma or GED
Possession of an Associate’s Degree from an accredited college or university in recreation, business, facility management, or related field preferred
One year experience in recreation, facility management, hospitality, or marketing
First Aid and CPR certification within six months of employment
Obtain and maintain Crowd Manager Certification within six months of employment
RecTrac experience preferred
Bilingual (English with Spanish) preferred
Possess and maintain a valid Florida driver’s license

Job Duties

Perform general clerical tasks, which may include answering telephone calls, providing information to visitors, coordinating tours, meetings, typing documents, making copies, sending/receiving faxes, or filing documentation
Ensure that the proper opening/closing and daily facility management procedures are followed
Assist with customer service, rental requests, and classroom set-ups and breakdowns
Coordinate all facility rental applications and room schedules and ensure no conflicting usage, catering and bartender agreements, and ensure Certificate of Liability Insurance for rentals with alcohol is properly secured 30 days prior to event date
Confirm specific banquet/rental details with renter two weeks prior to rental date
Receive various forms of rental deposits, balances, and final payments and reconcile those payments daily for short and long-term rentals
Review and update daily schedules for room set-ups
Work during special events or major rental events, athletic events, and City events, as needed to assist in ensuring smooth operations
Attend resource fairs or other marketing events to generate business, as requested
Assist with the coordination and implementation of recreational programs and activities, as requested
Coordinate facility room rental requests for all City partners, other department rental requests, and approved School Board Interlocal Agreement usage
Assist with obtaining information and quotes for required facility equipment, event, rental, and required facility repairs
Communicate to appropriate program supervisor any problem, conflict, or concern that may arise
Gather information to assist with performance measures and the documentation process
Maintain inventory of facility related equipment and supplies
Work evenings, nights, weekends and holidays as required for rentals and special events
Ensure safety, security and cleanliness of facility, equipment and vehicles
Provide assistance to other employees as needed
Perform other duties as assigned

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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