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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $33.38 - $44.73
Work Schedule
Standard Hours
Benefits
Dental Insurance
Flexible spending account
403(b)
Employee assistance program
Vision Insurance
Paid holidays
Health Insurance
AD&D insurance
457(b)
Job Description
Citrus College, located in California, is a respected public community college recognized for its commitment to academic excellence and community engagement. As an institution dedicated to fostering educational opportunities for a diverse student body, Citrus College strives to create an inclusive and supportive environment for students, faculty, and staff alike. The college offers a wide range of programs and services designed to meet the needs of a varied academic community and maintains a strong emphasis on professional development and student success.
The position of Facilities Rental Coordinator at Citrus College is an essential role within the Finance and Administrative Service... Show More
The position of Facilities Rental Coordinator at Citrus College is an essential role within the Finance and Administrative Service... Show More
Job Requirements
- Associate's degree or completion of sixty college-level semester units and two years experience in events/hospitality industry
- or four years experience in events/hospitality industry without the degree
- Sensitivity and ability to work with diverse populations
- Ability to plan, coordinate, and facilitate events
- Excellent communication skills
- Ability to operate office equipment and computers
- Ability to organize and prioritize tasks
- Ability to work full-time, Monday through Friday, 8 a.m. to 5 p.m.
- Ability to lift, carry, push, and pull up to 25 pounds
- Ability to function in office and outdoor environments
- Valid and complete application with documentation
- Successful completion of selection process including interview and possible presentation and writing prompt
- Compliance with Citrus College policies including equal opportunity employer guidelines
Job Qualifications
- An associate's degree or completion of at least sixty college-level semester units, plus two years of experience in the events or hospitality industry
- or four years of experience in the events or hospitality industry without the degree
- Demonstrated sensitivity and ability to work with diverse academic, socioeconomic, ethnic, religious, disability, gender, gender identity, sexual orientation, immigrant status, and cultural backgrounds
- Strong knowledge of event planning, scheduling, and coordination principles
- Knowledge of regulations, policies, educational codes, and laws related to public assembly
- Excellent communication skills including proper language usage, grammar, and composition
- Ability to organize and prioritize work
- Proficiency in personal computer software including word processing, spreadsheet, and presentation graphics
- Working knowledge of contract administration and budgetary principles
- Strong human relations skills to resolve conflicts and maintain positive relations
- Ability to work cooperatively with individuals and teams
- Ability to represent the college in interactions with governmental agencies, community groups, and organizations
- Ability to deliver customer service by telephone, email, and in person
- Ability to perform event support operations including technical setup and equipment handling
Job Duties
- Plans, schedules, coordinates, and facilitates rental, community, or campus events
- functions as the point of contact for event stakeholders
- obtains event requirements
- Consults with external parties regarding facility use requests
- provides tours and layouts
- assesses facility, equipment, staffing, costs, and contractual obligations according to Civic Center Act
- Maintains college materials related to rentals and events
- Implements and maintains operational and safety policies, procedures, and emergency plans for events
- Coordinates work and training of event staff and contractors
- reviews employee timekeeping
- Coordinates rental logistics and event support with departments and vendors
- arranges planning meetings
- communicates changes
- Coordinates special equipment needs such as sound, lighting, and projection equipment for events
- Coordinates maintenance and repair of facilities and equipment
- prepares recommendations and orders for replacements
- Prepares, verifies, and oversees event contracts, insurance, permits, licenses, invoices, and paperwork
- Provides information on availability, costs, terms, rental rates, and payments
- Develops, maintains, and analyzes event budgets
- prepares annual preliminary budgets
- monitors expenditures
- performs cost reconciliations
- Updates and maintains the Campus Events calendar
- organizes event files and records
- Provides guidance regarding event activities, facility use, and policies
- Resolves problems or complaints related to facility use
- prepares and delivers oral and written presentations, reports, and site maps
- Collaborates with coworkers, contractors, volunteers, meeting planners, and associations
- Promotes college facilities for rentals
- Supports district policies and participates in committees and special assignments
- Operates office equipment including computers
- Performs other duties to support the position's objectives
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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