Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $60,000.00 - $80,000.00
Work Schedule
Flexible
Benefits
Health Insurance
Retirement Plan
Paid Time Off
Annual performance bonus
wellbeing programs
vacation
employee recognition programs
Job Description
Russell Investments is a globally recognized investment management firm that specializes in providing expert financial services to a wide range of clients including institutions, advisors, and individual investors. Established with a rich history and commitment to excellence, Russell Investments operates in multiple regions around the world and emphasizes innovation, collaboration, and client-focused solutions. The company is known for its comprehensive investment strategies and dedication to fostering a supportive workplace culture where employees are encouraged to grow professionally and contribute meaningfully to organizational success. With its headquarters in Seattle, Washington, Russell Investments boasts a dynamic corporate environment equipped with state-of-the-art facilities... Show More
Job Requirements
- legally authorized to work in the United States without employer sponsorship, now or in the future
- 3+ years of experience in office administration, facility operations, and event management
- bachelor’s degree in hospitality or facilities management, or a closely related field preferred
- proficient with Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, and Zoom
- experience using ticketing systems such as Jira or ServiceNow
- ability to work independently and collaboratively with multiple teams
- flexible schedule to support occasional early or late shifts to accommodate clients and events
- capable of moving and/or lifting up to 50 lbs
Job Qualifications
- 3+ years of experience in office administration, facility operations, and event management
- Bachelor’s degree in hospitality or facilities management, or a closely related field preferred
- Strong attention to detail, organizational skills, and customer service orientation
- Proficient with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, and Zoom
- Experience using ticketing systems such as Jira or ServiceNow
- Comfortable managing AV and technology equipment for meetings
- Ability to work independently and collaboratively with multiple teams
- Flexible schedule to support occasional early or late shifts to accommodate clients and events
- Capable of moving and/or lifting up to 50 lbs
Job Duties
- Collaborate with senior leaders and the North America admin team to coordinate meetings, events, and communications
- Assist with associate onboarding and offboarding processes, including workspace preparation, access provisioning, and amenities coordination
- Provide general administrative support to leadership as needed
- Act as the on-site point of contact for day-to-day office operations, ensuring workspaces and systems function efficiently
- Maintain communal spaces such as catering kitchen, coffee bar, and wet bar in partnership with facilities coordinators and day porters
- Manage supplies, equipment, and cleanliness across shared areas
- Monitor and respond to requests from the Facilities mailbox and ticketing system, escalating as needed
- Oversee vendor relationships and coordinate contractor activities for repairs, maintenance, and upgrades
- Serve as the first point of contact for all guests and visitors during active business hours
- Maintain a professional front desk presence by answering phones, greeting guests, and receiving deliveries
- Prepare and replenish hospitality amenities for meetings
- Coordinate meeting and event room setups, including AV needs and catering logistics
- Support execution of local events in collaboration with the North America Admin team
- Coordinate logistics and administrative coverage for special events, organizational-wide meetings, and stakeholder visits
- Act as the North America admin contact for associate experience initiatives, including milestone recognition, gifting, and employee programs
- Support the administration of Environmental Health & Safety (EH&S) programs, including fire drills, floor warden coordination, AED management, and first aid readiness
- Secure and track landlord approvals for facilities projects in line with lease requirements
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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