Executive / Personal Assistant (Events & Special Projects)
Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $70,000.00 - $90,000.00
Work Schedule
Flexible
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Travel opportunities
Professional Development
Equal opportunity employer
Job Description
Van Wyck & Van Wyck is a prestigious environmental design and event production firm headquartered in New York City, renowned for creating bespoke celebrations and experiences that range from breathtaking weddings on beaches and mountaintops to international destination events. With over 20 years of experience, the company has established itself as a leader in innovative event design and production. They are complemented by their sister company, Workshop, which designs and produces engaging events that effectively communicate a brand’s message and foster brand loyalty through compelling experiential marketing. Both companies emphasize excellence in service and maintain exceptionally high production values, embodying... Show More
Job Requirements
- Bachelor’s degree from an accredited four-year institution
- 1–3 years in executive personal or high-touch support roles
- Excellent written and verbal communication skills
- Exposure to events hospitality or production environments preferred
- Strong command of Microsoft Office Suite including Outlook PowerPoint Excel and Word
- Comfortable working across both Mac and PC platforms
Job Qualifications
- Bachelor’s degree from an accredited four-year institution
- Excellent written and verbal communication skills
- 1–3 years in executive personal or high-touch support roles
- Exposure to events hospitality or production environments strongly preferred
- Strong command of Microsoft Office Suite including Outlook PowerPoint Excel and Word
- Familiarity with AutoCAD is a plus
- Comfortable working across both Mac and PC platforms
- Polished professional and upbeat presence
- Strong organizational skills and ability to manage multiple priorities simultaneously
- Discretion sound judgment and high emotional intelligence
- Highly detail-oriented with strong follow-through
- Proactively anticipates needs and resolves issues before escalation
- Adaptable and calm in a fast-paced evolving environment
- Service-oriented mindset with a strong sense of ownership
Job Duties
- Manage complex domestic and international travel arrangements including flights accommodations and documentation
- Maintain and proactively manage the executive calendar anticipating conflicts and shifting priorities
- Draft edit and manage written communications on behalf of the principal
- Track deadlines follow-ups and commitments across multiple workstreams
- Review code and reconcile business and personal expenses
- Support personal projects home-hosted events gifting and special initiatives for clients family and staff
- Support event production timelines logistics and deliverables
- Attend client and vendor meetings capture notes and distribute clear written summaries and action items
- Liaise with vendors and external partners conduct vendor research as needed
- Track event-related expenses and invoices
- Support on-site event execution and travel as required
- Maintain organized digital and physical file systems within the home office
- Build and maintain systems that ensure work moves forward efficiently
- Anticipate needs identify potential issues early and take action without waiting for instruction
- Handle sensitive information with discretion and sound judgment
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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