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AdventHealth Winter Park

Executive Assistant II

Job Overview

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Employment Type

Full-time
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Compensation

Type:
Hourly
Rate:
Range $23.90 - $44.46
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Work Schedule

Standard Hours
Day Shifts
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Benefits

Benefits from day one
Paid Days Off from Day One
Student Loan Repayment Program
Career Development
Whole Person Wellbeing Resources
Mental Health Resources and Support
Pet insurance
debt-free education

Job Description

AdventHealth Winter Park is a renowned healthcare organization that has been serving the Winter Park community and its neighboring areas for over 50 years. Chartered in 1951, the hospital started from the visionary efforts of a few community leaders and has since grown into a 307-bed acute care facility. This hospital is recognized as a model of community health and wellness, offering advanced medical services including an upscale obstetrics and Level II Neonatal Intensive Care Unit, cancer care at the AdventHealth Cancer Institute, and cutting-edge surgery, recovery, and rehabilitation services at the AdventHealth Orthopaedic Institute. AdventHealth Winter Park is part... Show More

Job Requirements

  • Two years minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role
  • Two years of related business or administrative experience
  • Ability to manage multiple tasks and prioritize effectively
  • Strong verbal and written communication skills
  • Proficiency in office software and administrative tools
  • Ability to handle confidential information with discretion
  • Excellent organizational and time management skills

Job Qualifications

  • Two years of experience as an administrative or executive assistant, secretary, or higher level administrative support role
  • Experience in related business or administrative fields
  • Basic knowledge of accounting, legal, and contract administration
  • Familiarity with AH/AHS Sunport system
  • Associates degree in secretarial science or business preferred
  • Event planning or coordination experience preferred
  • Certified Administrative Professional (CAP) certification preferred

Job Duties

  • Manage calendar for leaders, scheduling meetings and appointments, and coordinating travel arrangements including lodging, air/land, transportation, event registration
  • Answer and screen incoming calls, take messages and route calls appropriately
  • Greet and assist visitors, professionally represent leaders and AdventHealth in all communications and meetings
  • Provide administrative support including managing incoming/outgoing mail, composing and editing correspondence, preparing expense reports, orders, presentations, spreadsheets, and maintaining files
  • Schedule and organize meetings and events, including preparing agendas, taking and transcribing meeting minutes, ordering provisions
  • Assist with budget tracking, contracts as needed
  • Serve as committee member or lead/supervise administrative teams
  • Maintain division/department policies, contracts
  • Support leaders with research, projects, and miscellaneous duties

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

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