Executive Assistant & Project Coordinator, Operations | UMC Physicians
Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $41,800.00 - $76,600.00
Work Schedule
Standard Hours
Benefits
Paid Time Off
sick pay
Medical insurance
Dental Insurance
Vision Insurance
Employer paid group life insurance
Short term disability insurance
long term disability insurance
critical illness insurance
accident insurance
Cancer Insurance
Health care spending account
Dependent care spending account
401k retirement plan with company match
Employee assistance program
Job Description
UMC Physicians is a respected healthcare organization recognized for its commitment to exceptional patient care and a supportive work environment. Known as one of the Best Companies to Work for in Texas, UMC Physicians prioritizes both patient satisfaction and employee well-being, maintaining an impressive employee satisfaction rating of 96%. Located within the City Bank Corporate Office, this organization operates with a mission to improve the quality of life for its community by delivering the best possible patient experience. Their vision is to be the foremost place to work and the leading provider of healthcare services in the region. As part... Show More
Job Requirements
- Ability to work 40 hours per week
- Available Monday-Thursday 8am to 5pm and Friday 8am to 12pm
- Experience managing executive calendars and communications
- Knowledge of project coordination and event management
- High level of professionalism and discretion
- Ability to maintain confidentiality
- Strong strategic thinking and problem-solving skills
- Willingness to adapt and manage competing priorities in a fast-paced environment
Job Qualifications
- Bachelor's degree preferred or equivalent experience
- 5+ years of experience as an Executive Assistant or in a similar role
- Strong organizational and project management skills
- Excellent communication and interpersonal abilities
- Proficiency in Microsoft Office Suite and project management tools such as Asana, Trello
- Ability to work independently and manage multiple priorities in a fast-paced environment
- Healthcare industry experience preferred
Job Duties
- Manage and optimize the VP/COO's calendar, schedule meetings, and coordinate travel arrangements
- Screen and prioritize phone calls, emails, and correspondence
- Prepare meeting agendas, presentations, and executive reports
- Plan, organize, and track projects across the executive office and operations teams
- Monitor timelines, deliverables, and ensure follow-up on action items
- Serve as a liaison between the VP/COO and Operations Directors for project updates
- Coordinate large-scale meetings, conferences, and organizational events
- Handle logistics including venue selection, catering, technology setup, and attendee communication
- Provide administrative assistance to Operations Directors as needed
- Support process improvement initiatives and help streamline workflows
- Maintain confidentiality and exercise discretion in handling sensitive information
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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