Executive Assistant & Assistant Project Manager

Charleston, SC, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $60,000.00 - $70,000.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Travel opportunities

Employee Discounts

Job Description

Van Wyck & Van Wyck is a highly regarded environmental design and event production firm headquartered in New York City. With over 20 years of experience, the company specializes in creating bespoke celebrations ranging from stunning weddings on beaches and mountaintops to sophisticated international destination events. Known for their innovative designs and unsurpassed level of service, Van Wyck & Van Wyck brings a dynamic and creative approach to each project, emphasizing high production values and personalized customer experiences.

Van Wyck & Van Wyck operates alongside its sister company, Workshop, which focuses on designing and producing engaging events that communic... Show More

Job Requirements

Bachelor’s degree from a four-year accredited institution
1-3 years in executive or personal support roles
excellent written and verbal communication skills
strong command of Microsoft Office Suite Outlook PowerPoint Excel Word
experience with both Mac and PC
poised polished and professional presence
strong organizational and multitasking abilities
discreet and sound judgement
highly detail-oriented
proactive and anticipatory mindset
flexible and adaptable in a fast-paced environment
positive team-oriented attitude

Job Qualifications

Bachelor’s degree from a four-year accredited institution
1-3 years in executive or personal support roles event exposure is a plus
excellent written and verbal communication skills
strong command of Microsoft Office Suite Outlook PowerPoint Excel Word AutoCAD is a plus
experience with both Mac and PC
poised polished and professional presence
strong organizational and multitasking abilities
discreet and sound judgement strong problem-solving skills
highly detail-oriented with proactive foresight
consistently anticipates needs identifies potential issues before they arise and takes decisive action without waiting for direction
flexible and adaptable in a fast-paced evolving environment
positive team-oriented attitude with a service mindset

Job Duties

Manage complex travel arrangements including flights accommodations and documentation
maintain executive calendar and proactively coordinate meetings appointments and logistics
attend and document client vendor meetings distribute summaries and action items
draft and manage emails calls and inquiries on behalf of the executive
track priorities and deadlines create and maintain follow-up systems
liaise with vendors and external partners conduct vendor research as needed
support event logistics including expense tracking invoice processing and onsite coordination
maintain office systems and digital physical file organization
review and code business and personal expenses
perform all other duties to support the executive’s productivity and effectiveness
assist with personal projects home-hosted events and gifting for clients family and staff

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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