Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $86,000.00 - $100,000.00
Work Schedule
Standard Hours
Flexible
Benefits
Medical
Dental
Vision
Life
long-term disability
Flexible spending account
401(k)
vacation
sick leave
Holiday pay
Job Description
Filoli is a renowned historic estate that masterfully blends rich history with a vibrant and engaging future. Located in a beautiful and serene environment, Filoli is dedicated to connecting people with nature, beauty, and shared stories. The organization is deeply committed to upholding values such as integrity, collaboration, inclusivity, and stewardship. At its core, Filoli focuses on creating meaningful experiences for the community while supporting strategic initiatives, including a significant capital campaign aimed at enhancing access to nature. This prestigious estate offers a work environment that is not only inspiring due to its historic significance but also forward-thinking in its... Show More
Job Requirements
- Minimum of 5 years of professional experience supporting C-suite executives
- Experience managing calendar and complex scheduling for senior leadership
- Proven ability to handle sensitive and confidential information with discretion
- Strong research and analytical skills
- Excellent communication and interpersonal skills
- Technological proficiency with Google Workspace and Microsoft Office
- Availability to work a flexible schedule including occasional off-hours
- Valid Driver's License
Job Qualifications
- Bachelor's degree in a related field preferred or equivalent professional experience
- Minimum of 5 years providing high-level administrative support to C-suite executives
- Proven experience supporting Board of Directors activities, including complex minute-taking and logistics
- Exceptional organizational skills and high attention to detail
- Superb written and verbal communication skills
- Advanced proficiency in Google Workspace (Docs, Sheets, Slides) and Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience with CRM systems like Altru is a plus
- Ability to exercise good judgment and maintain utmost discretion and confidentiality
- Valid Driver's License
Job Duties
- Manage the CEO's time and resources and oversee the Executive Team calendar, resolving conflicts and handling highly sensitive information
- Prepare the CEO and Executive Team for all engagements by conducting research, compiling analysis, and developing accurate presentation materials (slide decks, reports) for high-level audiences
- Manage executive travel, expense reports, and provide all necessary high-level administrative support for the Office of the President & CEO
- Serve as a central coordinator for all Board inquiries and logistics in partnership with the Chief of Staff
- Draft official Board and Committee minutes that accurately summarize organizational decisions
- Implement and manage Board information within CRM systems (Altru, Monday.com, etc.), ensuring meticulous tracking of governance records, term limits, and compliance
- Partner with the Development team to provide white-glove service to Board members, including admissions and reservations
- Conduct comprehensive research projects on governance, best practices, or industry trends and synthesize findings for Executive Team review and implementation
- Manage institutional calendaring, trademark documentation, renewals, and external memberships (APGA, AMA)
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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