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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $65,000.00 - $70,000.00
Work Schedule
Standard Hours
Benefits
bonus eligible
Health Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible work schedule
Employee assistance program
Job Description
The Executive Administrator position is a key role within the Industrial department of a well-established company that values professionalism, confidentiality, and efficiency. This company operates within an industrial sector, focusing on commercial real estate and related business operations. The company prides itself on providing a supportive and dynamic work environment where employees are empowered to manage various responsibilities independently while contributing to the overall success of the organization. Known for its commitment to equal employment opportunities and a strong emphasis on workplace integrity, this company maintains a professional office setting with moderate noise levels and encourages continuous personal and professional... Show More
Job Requirements
- Bachelor’s degree or minimum 3 years administrative assistance supporting an executive and department team
- NC Notary Public or willingness to obtain at company expense
- Strong organizational skills
- Excellent communication skills
- Ability to multitask
- Ability to be entrusted with confidential information
- Ability to work independently
- Proficient in MS Outlook, Word, Excel, Adobe Acrobat and other computer programs as necessary
Job Qualifications
- Bachelor’s degree or minimum 3 years administrative assistance supporting an executive and department team
- NC Notary Public or willingness to obtain at company expense
- Proficient in MS Outlook, Word, Excel, Adobe Acrobat and other computer programs as necessary
- Operate office equipment such as copiers, personal computers, fax machines
- Prior commercial real estate experience preferred
- Excellent communication skills
- High degree of integrity
- Strong organizational skills
- Ability to multitask
- Detail oriented
- Interpersonal skills
- Time management skills
- Ability to be entrusted with confidential information
- Ability to work independently
Job Duties
- Act as the point of contact between the executive and internal and external clients
- Answer calls for the executive and division, take and distribute messages to appropriate personnel, respond to inquiries from clients, vendors and personnel within scope of expertise
- In the executives' absence, if unable to assist directly, route problems and or questions to the appropriate person, follow up and report
- Professionally interact with executives and key managers with companies engaged in business with the organization such as clients, suppliers, and partners
- Assist in coordinating meeting logistics including room set-up, arrange refreshments or meals, and room tear-down
- Manage an active calendar of appointments, complete expense reports, and arrange complex travel arrangements domestic and international
- Produce brochures, proposals, handouts, letters and presentations
- Update listings and create email blasts for distribution
- Assist with groundbreaking ceremonies including ordering signage for projects
- Obtain executives’ and business partners’ signatures on project documents
- Maintain an efficient documentation and filing system including electronic and physical files
- Sort and distribute incoming and outgoing mail
- Prepare FedEx packages and track deliveries
- Research, collect information and report findings on special projects as requested
- Record meeting minutes
- Perform administrative duties for other company areas as needed
- Assist with receptionist duties
- Other duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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