Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $18.89 - $32.85
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development assistance
Flexible work schedule
prescription drug coverage
Job Description
The University of Utah Department of Biochemistry is a prestigious academic department committed to advancing research, education, and innovation in the biochemical sciences. Situated on the university campus, the department fosters a collaborative environment where faculty, students, and staff work together to achieve scientific excellence and contribute to breakthroughs in various biochemical fields. With a strong tradition of academic excellence and community engagement, the Department of Biochemistry offers vibrant educational programs and organizes numerous events and activities to support its mission and promote knowledge sharing within and beyond the university community.
The Department is now seeking an experienced and hig... Show More
The Department is now seeking an experienced and hig... Show More
Job Requirements
- Bachelor's degree in related area or equivalency with one year of education substituting for two years of work experience
- At least 3 years of increasingly responsible experience in event coordination
- Demonstrated leadership abilities
- Effective communication and human relations skills
- Ability to perform job functions as outlined
- Strong organizational skills
- Experience working with event scheduling and social functions
- Ability to work under high stress and maintain professionalism
- Familiarity with travel arrangement systems a plus
Job Qualifications
- Bachelor's degree in a related field such as Business, Communications, Hotel/Hospitality Management, Sports Management or Public Relations
- Minimum three years of progressively responsible event coordination experience
- Demonstrated leadership skills in planning and supervising employees and processes
- Strong human relations and effective communication skills
- Experience using project management software
- High level of customer service and attention to detail
- Ability to anticipate problems and plan accordingly
- Professionalism and ability to problem solve under stress
- Creative thinking, growth mindset, and adaptability
- Familiarity with Concur travel system and University of Utah systems preferred
Job Duties
- Oversees and coordinates all departmental events including visiting faculty, seminars, and retreats
- Arranges travel, negotiates pricing with hotels, caterers, and other vendors
- Builds and maintains relationships with vendors, clients, and stakeholders
- Designs and produces marketing materials such as flyers, brochures, posters, and banners
- Manages catering setup, delivery, and cleanup including arranging tables and chairs
- Acts as primary contact for all questions concerning department events
- Develops and processes contracts and coordinates travel arrangements
- Manages event budgets, tracks expenses, coordinates with departments and vendors
- Prepares reports on events and identifies areas for future improvement
- Assists in preparing annual event budgets and monitors special event finances
- Arranges travel, accommodations, and schedules for guest speakers including meetings and social activities
- Coordinates honorarium and reimbursement paperwork for guests
- Manages faculty recruiting calendar, coordinates candidate visits including flights and accommodations
- Maintains intranet team pages for candidate interviews and visit schedules
- Advertises candidate visits and gathers feedback
- Partners with University Advancement on fundraising campaigns and donor engagement plans
- Supports philanthropic efforts and coordinates donor recognition in communications and events
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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