Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $60,000.00 - $70,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Life insurance
AD&D insurance
Flexible work schedules
401(k) plan with Company Match
health spending accounts
flexible spending accounts
Company paid Short-Term Disability
Company paid long-term disability
Paid Time Off
Tuition Reimbursement
Company-paid training programs
free AAA membership
Travel Discounts
Product discounts
paid Volunteer Time Off
Job Description
AAA Western and Central New York is a distinguished organization dedicated to providing exceptional automotive, travel, insurance, and related services to its members. Renowned for its commitment to quality and member satisfaction, AAA Western and Central New York focuses on delivering safety, security, peace of mind, convenience, and value to its loyal membership base. Recognized frequently as one of the best and healthiest workplaces in the Western and Central New York regions, the company fosters a culture of compassion, empathy, and outstanding service through its Associates. This environment not only nurtures professional growth but also emphasizes work-life balance, supported by... Show More
Job Requirements
- Bachelor's degree in marketing or related field
- 3 to 5 years of experience in event planning or coordination
- Familiarity with event registration platforms and digital marketing tools
- Experience working with vendors, venues, and cross-functional teams
- Proven ability to manage multiple events and deadlines simultaneously
- Excellent organizational and time-management skills
- Strong understanding of CRM, ESP, PM and social media platforms
- Strong written and verbal communication abilities
- Detail-oriented with a focus on quality and consistency
- Ability to problem-solve and adapt quickly in dynamic environments
- Collaborative mindset with a member-first approach
- Must be able to work evenings, weekends, and holidays as event needs dictate
- Some travel across club territory may be required dependent on event locations
- Ability to perform routine office tasks including operating a computer, sitting, filing, and communicating on the phone
- Ability to perform travel physical functions including sitting in airplanes and driving for long periods
- Must be able to lift, carry, push, and pull up to 30 lbs
Job Qualifications
- Bachelor's degree in marketing or related field
- 3 to 5 years of experience in event planning or coordination
- Familiarity with event registration platforms and digital marketing tools
- Experience working with vendors, venues, and cross-functional teams
- Proven ability to manage multiple events and deadlines simultaneously
- Excellent organizational and time-management skills
- Strong understanding of CRM, ESP, PM and social media platforms
- Experience with Salesforce, HubSpot, or Monday is a plus
- Strong written and verbal communication abilities
- Detail-oriented with a focus on quality and consistency
- Ability to problem-solve and adapt quickly in dynamic environments
- Collaborative mindset with a member-first approach
Job Duties
- Plan and manage event timelines, budgets, staffing, and logistics including venue selection and contracting, catering, transportation, accommodations, signage, AV, and material handling
- Coordinate with internal teams and vendors, negotiate BEOs, permits, and insurance
- Ensure seamless execution aligned with goals and brand standards
- Serve as the main contact for stakeholders, vendors, and event registries ensuring smooth registration, clear communication, and accurate data capture for CRM and sales follow-up
- Partner with Marketing and Digital teams to promote events, manage registration and communications, and ensure consistent digital presence to drive engagement
- Maintain comprehensive event documentation including run-of-show schedules and post-event evaluations with feedback and budget reconciliation
- Coordinate logistics for sponsored and partner events including setup, staffing, signage, branded materials, and vendor communication ensuring alignment with sponsorship agreements and brand standards
- Assist in promotional efforts to build awareness and ensure consistent brand representation across all event touchpoints
- Assist in identification and evaluation of small-scale sponsorship opportunities
- Support planning and execution of internal AAA functions and philanthropic initiatives by coordinating logistics, materials, staffing, and communications
- Evaluate and communicate business impact, ROI, and ROO on all efforts
- Monitor event performance by collecting attendee feedback, engagement metrics, and budget data to evaluate success and improve future events
- Create, manage, and maintain a company-wide event calendar accessible to all employees
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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